1. Opening Prayer: Mycah Harris (Kevin Wolff) 2. Pledge of Allegiance (Kevin Wolff)
TIME CERTAIN ITEMS: a. 10:05 a.m.: Discussion and appropriate action regarding the Tri-Centennial Committee selection of Jorge Rodriguez-Gerada for the Tri-Centennial Public Art Installation at the San Pedro Creek Project and authorization to proceed in the amount of $735,000. (Estimated Presentation Time: 15 minutes) (Betty Bueche)
Presentation and recognition by The Texas Association of Counties (TAC) presenting the 2016 County Best Practices Award to Bexar County Tax Assessor-Collector, Albert Uresti, for 10-month payment plan for Senior Citizens, Disabled Citizens and Disable Veterans. (Estimated Presentation Time: 15 minutes) (Court/Sergio "Chico" Rodriguez)
Presentation and recognition of the 2016 Leroy V. Greene, Jr. Award recipient and runner up. (Estimated Presentation Time: 15 minutes) (Court/Queta Marquez)
In observance of Veterans Day 2016, a ceremony will be held at Commissioners Court on November 1, 2016 in honor of all of our nation's military Veterans and those who serve them. (Estimated Presentation Time: 10 minutes) (Court/Queta Marquez)
Presentation and unveiling of Bexar County's military & veteran hiring campaign and recognition of community partners, the Texas Veterans Commission and Goodwill San Antonio. (Estimated Presentation Time: 15 minutes)
Communications from citizens who signed the register to speak.
Filing for record the following legal and administrative documents and directing the Criminal District Attorney's Office to take action, if necessary: a. Fourth Amended Staff Augmentation Agreement for Flood Control Capital Improvement Program between Bexar County and AECOM Technical Services, Inc., approved September 13, 2016. b. Fourth Amended Staff Augmentation Agreement for Flood Control Capital Improvement Program between Bexar County and Briones Consulting & Engineering, LTD, approved September 13, 2016. c. Fourth Amended Staff Augmentation Agreement for Flood Control Capital Improvement Program between Bexar County and GGC Engineers, Inc., approved September 13, 2016. d. Fourth Amended Professional Services Agreement between Bexar County and DeBerry Group, approved September 13, 2016. 2 e. Agreement for the Defense Economic Adjustment Assistance Grant between the Office of the Governor, Texas Military Preparedness Commission and Bexar County, approved September 13, 2016. f. Bexar County Probate Court No. 1 - Fiscal Year 2016-17 Budgets for the following funds: Bexar County Probate Contribution Fund, Bexar County Guardianship Fund, Bexar County Probate Education Fund, and Bexar County Probate Guardianship Program Fund. g. Bexar County Health Facilities Development Corporation - Notice of Intention to Issue Bonds; Revenue Refunding Bonds (Army Retirement Residence Foundation Project) Series 2016, approved September 6, 2016. h. Fax letters from Juan Contreras, President Deputy Sheriffs Association of Bexar County regarding the following claims: Grievance 2016-DSABC-03 Notice of intention to submit Step 3 (Nature: Unexcused Absences) Grievance 2016-DSABC-03 Notice of intention to submit Step 3 (Nature: Toby Flores) Grievance 2016-DSABC-06 Compensatory Time to proceed to Step 2(Nature: E. Sanchez) Grievance 2016-DSABC-07 Critical Incident (David Ott) i. CLEAT - Notice of Appeal to Final Binding Arbitration for BCSO Deputy Ricardo Gonzalez.
Approval of Commissioners Court Minutes for October 18, 2016.
Communications from citizens who signed the register to speak.
Item(s) Brought by District Attorney: (Nicholas "Nico" LaHood) 8. Approval of a request from the Bexar County Criminal District Attorney's Office to rehire retiree Sheila R. Sorola as an Investigator (NE-11) at entry level salary of $4,122 per month plus $305 monthly auto allowance effective November 7, 2016. This hiring conforms to Bexar County's Post Retirement Employment Policy. 9. Authorizing the Chief Central Jury Bailiff to provide a form letter, to each person who reports for jury service that, when signed by the person, directs the county treasurer to donate all, or a specific amount designated by the person, of the person's daily reimbursement under Chapter 61, Texas Government Code. Items(s) Brought by Sheriffs Office: (Susan Pamerleau) 10. Authorizing the Auditor to pay bills from the Sheriffs Office for Fiscal Year 16 invoice(s) in the amount of $2,558.13 for Recycling Services. 11. Approval to renew the Interlocal Cooperation Agreement between Bexar County and the City of San Antonio for the Sheriffs Office participation in the City of San Antonio Multi-agency Auto Theft partnership entitled Regional Auto Crimes Team (ReACT), as authorized by the Automobile Burglary and Theft Prevention Authority (ABTPA) Grant #608-17-SPDOOOO, and to accept awarded amount not to exceed $83,994 and a County In-Kind Match of $182,948 effective September 1, 2016 through August 31, 2017. 3 Item(s) Brought by County Court Administration: (John Longoria) 12. Authorization and approval of the DWI Court to pay bill(s) from DWI Court program income for invoices in the amount of $719 for services rendered by Smart Start to DWI Court participants to include monthly charges for mobile devices and ignition interlock devices. Item(s) Brought by Civil District Courts: (Judge Peter Sakai) 13. Approval of a professional services contract between Bexar County and Kimberlee Rose Morrison for the time period of October 1, 2016 through September 30, 2017, with total expenditures not exceeding $54,653, to develop, plan, facilitate and coordinate programming to teenage females who are participating in the Children's Court PEARLS Court Program funded by a CJD grant. 14. Approval for Bexar County to accept funds in the amount of $37,000 contributed by Charity Services Centers P.A. as a grant to use for a contract of a Court Specialist position to benefit the Children's Court PEARLS (Girls Court) program of Judge Renee Yanta of the 150th District Court. Item(s) Brought by County Auditor: (Susan Yeatts) 15. Authorization and approval for the County Auditor to pay routine bills from Monday, October 31, 2016 through Thursday, November 10, 2016. 16. Authorization to distribute upcoming payroll, to include overtime, uniform allowances, and auto allowances to be paid on Tuesday, November 15, 2016. 17. Approval of bills to include claims registers for Wednesday, October 19, 2016 and Friday, October 21, 2016; Wednesday, October 26, 2016 and Friday, October 28, 2016. 18. Request approval for $72,847.07 in refunds for payments received by the Tax Assessor-Collector's Office in the form of tax overpayments made by individuals, businesses, corporations, etc. due to 7 individual tax accounts per Section 31.11, which have been reviewed by the Auditor's Office and found to be valid. 19. Approval of an amendment to the Merchant Application and Agreement between Chase Paymentech, LLC and Bexar County for merchant card services for credit and pin-less debit card utilization and authorize fees for Peer-to-Peer encryption and tokenization. Item(s) Brought by Purchasing: (Mary Quinones) 20. Awarding contracts to Carrier Commercial Service for an estimated annual amount of $123,797; Trane Building Services for an estimated annual amount of $109,047 and MTech Commercial for an estimated annual amount of $8,206 for a combined estimated annual amount of $241,050 to provide for the purchase of Preventive Maintenance, Inspection and Service Repairs for various County Building HVAC Systems on a requirements contract basis for a two-year period, beginning upon award, and ending September 30, 2018 as requested by Facilities Management Department; and authorizing the Purchasing Agent to execute a contract renewal in accordance with the terms of the original contract if provided for in each fiscal year appropriated budget; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 21. Approval to declare six (6) surplus vehicles for auction in, accordance with Local Government Code 263.152. (A)(1)(C)(6) 4 22. Awarding a contract to the lowest and best bid submitted by HOV Services, Inc. to provide for the purchase of printing and mailing services for Voter Registration Cards on a requirements contract basis for a two-year period beginning upon award and ending November 30, 2018 in the estimated annual amount of $32,205, as requested by the Elections Department and authorizing the Purchasing Agent to execute a contract renewal in accordance with the terms of the original contract if provided for in each fiscal year appropriated budget, and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 23. Awarding a contract to Vulcan Signs in the estimated annual amount of $156,080, for the purchase of Traffic Materials on a requirements contract basis beginning upon award and ending September 30, 2017; and authorizing the Purchasing Agent to execute a contract renewal in accordance with the terms of the original contract if provided for in each fiscal year appropriated budget; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 24. Awarding a delivery order to UniFirst Holding L.P. to provide for the purchase of uniform rental services for the period beginning upon award through September 30, 2018, in the estimated annual amount of $28,990, as requested by the Facilities Department through a Buyboard cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 25. Awarding a delivery order to OpenText to provide for the purchase of imaging services for the document conversion of civil case files in the estimated amount of $159,123.30, as requested by the Office of the District Clerk through a State of Texas Council on Competitive Government (CCG) cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. 26. Authorizing the removal and sale of three (3) surplus firearm weapons to retired Sheriffs Office Deputies Raymundo Balderas, Roger Hernandez and Steven Perez in the combined amount of $1,242, in accordance with attached Surplus Firearm Equipment List, as requested by the Sheriffs Office; and authorizing the Purchasing Agent to update the Bexar County Inventory Records and file the appropriate documents for record. 27. Authorizing the execution of a contract with Toxey/McMillan Design Associates (SMWBE) to provide for the purchase of project development, production, fabrication, installation and management design services of interactive exhibits for the Heritage Center Exhibits Project in the amount of $1,761,461, as requested by the Facilities Management Department; authorizing the Purchasing Agent to execute and file the appropriate award documents for record to include the appropriate budgetary transfer. 28. Authorizing a contract modification with 4M Building Services to add locations and include floor maintenance services to the original contract in the amount of $341,887.96 as requested by the Facilities Management Department and the Adult Probation Department, bringing the total contract amount to $1,292,988.96; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. Item(s) Brought by Community Resources: (Eddie Ortega) 29. Authorizing the Adoption of Bexar County Resolution naming Director of the Community Resources Department or designee as the Certifying Officer for CDBG/HOME/ESG Environmental Reviews and Grant Agreements. 5 Item(s) Brought by Public Works: (Renee Green) 30. Approval of the Professional Services Agreement between Bexar County and Raba-Kistner Consultants, Inc., in the amount of $21,463 for Quality Assurance Construction Material Testing Services in connection with Flood Control Capital Project, French Creek Tributary NWWC, Environmental, LC23, Precinct 3. 31. Approval of the Fourth Amendment to the Engineering Services Agreement between Bexar County and CDS/Muery Services to delete services no longer required and to reallocate a portion of those funds towards modifications to the plan set that will be required to produce the final construction documents. This Fourth Amendment will not result in an increase in cost of the project. The total amount will not exceed $731,025.61 for fees related to the Borgfeld Drive Phase II Project, BC 2005-469. Precinct Number 3. 32. Approval of an Interlocal Agreement between Bexar County and CPS Energy in the amount of $436,247.90 for Flood Control Capital Project, Perrin Beitel Bridge Expansion, SC9, Precinct 4, to be paid by CPS Energy at no cost to the County. 33. Approval to execute a field alteration request for final recapitulation of project costs between Bexar County and La Med Facility, Inc. (SMWBE), in connection with Flood Control Capital Project, Whisper Creek at Hollyhock Road One Year Maintenance, LC19, Purchase Order No. 4120017. The recapitulation shows a decrease in the amount of ($62,087.98) for a final construction amount of $118,939. Precinct Number 3. 34. Approval to execute a final recapitulation of project costs between Bexar County and Winter's Construction, Inc., in connection with Flood Control Real Road at Chupaderas Creek, SA17, Purchase Order No. 11551935. The recapitulation shows a decrease in the amount of ($8,750) for a final construction amount of $934,330.70, Precinct 4. 35. Approval of subdivision plat#150186 within the Extra Territorial Jurisdiction of the City of San Antonio: Big Country Unit 18 Phase 1, owner: San Antonio Land Fund I, located northeast of Loop 1604 and Marbach Road, not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 36. Approval of subdivision plat#150219 within the Extra Territorial Jurisdiction of the City of San Antonio: Willis Ranch Unit 3B Enclave, owner: SA Willis Ranch Unit 3, LTD, located northwest of Bulverde Road and E. Borgfeld Drive, not within the Edwards Aquifer Recharge Zone. Precinct Number 3. 37. Approval of subdivision plat#150378 within the Extra Territorial Jurisdiction of the City of San Antonio: Wortham Oaks Unit 17 & 21 Enclave , owner: Shaggy Development, LLC, located northeast of Carriage Cape and Akin Town, within the Edwards Aquifer Recharge Zone. Precinct Number 3. 38. Approval of subdivision plat#150389 within the Extra Territorial Jurisdiction of the City of San Antonio: Arcadia Ridge Phase 1 Unit 5B-2, owner: Pulte Homes of Texas, LP, located southwest of Spanish Wells and Persimmon Cove, not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 39. Approval of subdivision plat#160601 within the Extra Territorial Jurisdiction of the City of San Antonio: Kinder Ranch AGI Unit 2 Enclave, owner: AGI Kinder Ranch LTD, located northwest of Small Creek (private) and Tristant Ridge (private), not within the Edwards Aquifer Recharge Zone. Precinct Number 3. 6 40. Authorizing the purchase of a Permanent Drainage Easement being 0.116 of an acre (5,048 square feet) tract of land being out of Lot 2, Block 1 of the Evans Valley Acres Subdivision, recorded as Volume 6400, Pages 185-188 of the Deed and Plat Records of Bexar County, Texas, said Lot 2 conveyed to James F. and Sylvia Moser by instrument recorded in Volume 5297, Pages 780 - 783 of the Official Public Records of Bexar County, Texas, from Sylvia Moser, Owner of Record, in the amount of $7,700 total appraised value, plus applicable closing costs. Flood Control Capital Improvements Project, French Creek Tributary NWWC, LC23. Precinct Number 3. 41. Authorizing the sale of property struck off to Bexar County for delinquent taxes known as cause number 2010-TA1-00366; account number 119920000410; New City Block 11992 Lot 41 Victory Gardens in the City of San Antonio, Bexar County, Texas, as shown in Volume 02222, Page 0056 of the Deed and Plat Records of Bexar County, Texas; located at Noriega St. for $3,610 (the total adjudged value of the property) to Felipe J Hernandez, pursuant to Section 34.05(h) of the Texas Tax Code and authorizing the execution of deed. Precinct Number 2. 42. Authorizing the purchase of a Permanent Drainage Easement being 0.217 of an acre, or 9,455 square feet tract of land being out of Lot 14, Block 3 of the Evans Valley Acres Subdivision, recorded in Volume 6400, Pages 185 - 188 of the Deed and Plat Records of Bexar County, Texas, said Lot 14 conveyed to Michael David Carlisle and spouse, Lupita Maria Mondragon by instrument recorded in Volume 16356, Pages 574 - 577 of the Official Public Records of Bexar County, Texas all within the C.B. 4526A of the City of Helotes, Bexar County, Texas from Michael David Carlisle and spouse, Lupita Maria Mondragon, Owners of Record, in the amount of $37,320 total appraised value, including administrative settlement for damages not included in appraisal, plus applicable closing costs. French Creek Tributary NWWC (LC23) Flood Control Project. Precinct Number 3. 43. Authorizing the sale of property struck off to Bexar County for delinquent taxes known as cause number 2009-TA1-01060 and 2015-TA1-01293; account number 083100220170; New City Block 8310 Block 22 Lots 17 and 18 Villa Aldama Addition in the City of San Antonio, Bexar County, Texas as shown in Volume 01625, Page 0240 of the Deed and Plat Records of Bexar County, Texas; located at 541 N. San Joaquin Ave. for $39,047.04 (the total amount of judgments against the property) to Rudy Cadena Lara, pursuant to Section 34.05(h) of the Texas Tax Code and authorizing the execution of deed. Precinct Number 2. 44. Approval to establish Traffic Control devices as Stop Zones at specified locations in Precinct 1. STOP ZONES TO BE ESTABLISHED: Precinct Number 1 Champions Park Unit 9B Plat #150596 The Stop Sign shall be on Applejack at its intersection with Just Because. (1 stop) The Stop Sign shall be on Decidedly at its intersection with Just Because. (2 stops) The Stop Sign shall be on Top Hat at its intersection with Just Because. (1 stop) Westpointe East Unit 33 Phase 1 Plat #150340 The Stop Sign shall be on Tillman Ridge at its intersection with Talley Road. (1 stop) The Stop Sign shall be on Pitcher Ranch at its intersection with Tillman Ridge. (1 stop) Westpointe East Unit 22S Plat #150069 The Stop Sign shall be on Hardee Pass at its intersection with Cottonwood Way. (1 stop) The Stop Sign shall be on Tillman Park at its intersection with Cottonwood Way. (1 stop) The Stop Sign shall be on Wilby Lane at its intersection with Cottonwood Way. (1 stop) The Stop Sign shall be on Cottonwood Way at its intersection with Pitcher Bend. (1 stop) 7 Item(s) Brought by Information Technology: (Mark Gager) 45. Approval of a request from Information Technology authorizing the County Auditor to pay the City of San Antonio for the Computer Aided Dispatch (CAD) shared services in the amount of $394,507.37 for expenses inFY 2016. Item(s) Brought by Judicial Services: (Mike Lozito) 46. Approval to apply for and accept funding, if awarded from the Texas Indigent Defense Commission, 2016-2017 Formula Grant Program for an undisclosed amount to assist in paying Bexar County's indigent defense costs for the period of October 1, 2016 through September 30, 2017 and approval of a resolution authorizing the grant request, responsibility for the appropriate expenditure of funds, and authorizing the electronic signature of the County Judge. 47. Approval of a grant application to the Texas Veterans Commission (TVC) for the solicitation entitled "Veterans Treatment Court Grant" for the Bexar County Veterans Treatment Court in the amount of $200,000; and acceptance of funds if awarded. The term of the grant is from July 1, 2017 through June 30, 2018 and there is no local match requirement. Item(s) Brought by Facilities: (Dan Curry) 48. Authorizing the County Judge to execute first Deductive Change Order between Bexar County and Davila Construction, Inc., in the amount of $7,413.70 to decrease existing contract amount from $1,090,000 to $1,082,586.30 for unused Construction Contingency related to Bexar County Records Center, located at 232 Iowa St. San Antonio, Texas. 49. Authorizing the County Judge to execute first Deductive Change Order between Bexar County and Davila Construction, Inc., in the amount of $11,391.99 to decrease existing contract amount from $887,993 to $876,601.01 for unused Contract Contingency related to Bexar County ADC Maintenance Shops, located at 200 Comal St. San Antonio, Texas. 50. Authorizing the County Judge to execute a Professional Services Agreement between Bexar County and Saldana and Associates, INC. in the amount of $489,802 to provide Bexar County with professional architectural and engineering services for the relocation of the Family Justice department and the BCIT Department to the 2nd and 3rd floor of the Former Federal Reserve building, located at 126 E. Nueva San Antonio, Texas 78206. Item(s) Brought by Emergency Management/Fire Marshal: (Kyle Coleman) 51. Ratification of the submission of 2016 Tesoro Foundation Letters of Inquiry (grant funding applications) by the Bexar County Office of Emergency Management. 52. Approval of three Volunteer Fire Department Assistance Agreements between Bexar County and the following volunteer fire departments: China Grove, Harmony, Lone Oak, for fire protection services in unincorporated areas of Bexar County; effective January 1, 2016 through December 31, 2016, at an annual cost of $21,077.76 per department for a total of $63,233.28. 53. Approval of an Interlocal Agreement for Fire Protection Services between Bexar County and the City of Schertz, for fire protection services in unincorporated areas of Bexar County; effective January 1, 2016 through December 31, 2016 at an annual cost of $21,077.76. 8 54. Approval of Assistance Agreement between Bexar County and Bexar County Emergency Scene Rehab, a non-profit corporation, to provide Bexar County with rehabilitation services for emergency scene responders in unincorporated areas of Bexar County; effective January 1, 2016 through December 31, 2016, at an annual cost of $21,077.76. Item(s) Brought by Economic Development: (David Marquez^ 55. Authorization and approval for the Economic Development Department to pay an invoice in the amount of $5,000 as submitted by Technology Connexus Association (dba Free Flow Research) for "The Emerald Necklace of San Antonio" event at the 2016 South by Southwest Eco® (SXSW Eco®). Item(s) Brought by Public Defender's Office: (Michael Young) 56. Approval of a request from the Public Defender's Office authorizing the County Auditor to pay two (2) invoices equaling $598 for 298 cases added to case management software from August 1, 2016 through September 30, 2016.
Discussion and presentation on the status of the Southern Edwards Plateau Habitat Conservation Plan (SEP-HCP) Countywide. (Estimated Presentation Time: 10 minutes) (Kevin Wolff)
Discussion and appropriate action regarding the approval of an Order amending the Bexar County Statement of Financial Policies to establish a policy regarding Approval of Spending by Certain County and Precinct Officers. (Estimated Presentation Time: 10 minutes) (Manuel Leal)
Discussion and appropriate action regarding a request from the Bexar County Constable Precinct 2 to approve the expenditure for the period March 1, 2016 to September 30, 2016 paid from the Constable 2 State Asset Forfeiture Fund 316 in the amount of $18,941.30 and the Constable 2 Federal Asset Forfeiture Fund 317 in the amount of $24,329.29. (Estimated Presentation Time: 10 minutes)
Discussion and appropriate action of awarding a contract to the lowest and best qualified bid submitted by Oscar Renda Contracting, Inc. to provide for the purchase of construction services for the Huebner Creek Enhanced Conveyance NW¥C Segment III (LC-17) Project in Precinct 2, in the amount of $15,794,701.91, as requested by the Public Works Department, Flood Control Division; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. (Estimated Presentation Time: 5 minutes) (Mary Quinones)
Discussion and appropriate action regarding the approval of the Interlocal Agreement between Bexar County and San Antonio Water System (SAWS), in the amount of $6,894,524.82 payment from SAWS for materials and construction services associated with SAWS Sewer Work (at no cost to the County) and $241,540.75 payment from Bexar County for engineering design fees associated with SAWS Recycled Water Work in connection with Flood Control Capital Project, Huebner Creek Enhanced Conveyance NWWC Segment III, LC17, Precinct 2. (Estimated Presentation Time: 5 minutes) (Renee Green)
62. Discussion and appropriate action regarding the approval of Bexar County's 2017 calendar year required contribution rate, basic benefits, provisions, and any plan changes for the County's Retirement Plan with Texas County and District Retirement System (TCDRS). (Estimated Presentation Time: 5 minutes) (Susan Yeatts) 63. Discussion and appropriate action regarding the approval and execution of the Qualified Replacement Benefit Arrangement and Adoption Agreement between Bexar County and Texas County and District Retirement System (TCDRS) that establishes a qualified governmental excess benefit program in accordance with Section 415(m) of the Internal Revenue Code and as authorized under Section 845.504, Government Code to be effective January 1, 2017. (Estimated Presentation Time: 5 minutes)
66. § 551.071 Consultation with Attorney for advice regarding: a. Pending or contemplated litigation or settlement offers in the following matters: i. John Corey Garcia v. Deputy Avery Lawrence and BCSO ii. NGM Insurance Company v. Bexar County; iii. Southwest Voter Registration Education Project v. Jacquelyn F. Callanen, Bexar County Elections Administrator; iv. Legal claims raised by Probate Judges. 67. Legal issues pertaining to the following matters in which the duty of the attorney for Bexar County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act: a. Elimination of part-time JP positions.
Discussion and appropriate action regarding the settlement offer in the following litigation: John Corey Garcia v. Sheriff Deputy Avery Lawrence and BCSO. (Estimated Presentation Time: 5 minutes) (Ed Schweninger)
Discussion and appropriate action regarding a settlement offer in the following litigation: NGM Insurance Company v. Bexar County. (Estimated Presentation Time: 5 minutes) (Ed Schweninger)
1. Opening Prayer: Mycah Harris (Kevin Wolff) 2. Pledge of Allegiance (Kevin Wolff)
TIME CERTAIN ITEMS: a. 10:05 a.m.: Discussion and appropriate action regarding the Tri-Centennial Committee selection of Jorge Rodriguez-Gerada for the Tri-Centennial Public Art Installation at the San Pedro Creek Project and authorization to proceed in the amount of $735,000. (Estimated Presentation Time: 15 minutes) (Betty Bueche)
Presentation and recognition by The Texas Association of Counties (TAC) presenting the 2016 County Best Practices Award to Bexar County Tax Assessor-Collector, Albert Uresti, for 10-month payment plan for Senior Citizens, Disabled Citizens and Disable Veterans. (Estimated Presentation Time: 15 minutes) (Court/Sergio "Chico" Rodriguez)
Presentation and recognition of the 2016 Leroy V. Greene, Jr. Award recipient and runner up. (Estimated Presentation Time: 15 minutes) (Court/Queta Marquez)
In observance of Veterans Day 2016, a ceremony will be held at Commissioners Court on November 1, 2016 in honor of all of our nation's military Veterans and those who serve them. (Estimated Presentation Time: 10 minutes) (Court/Queta Marquez)
Presentation and unveiling of Bexar County's military & veteran hiring campaign and recognition of community partners, the Texas Veterans Commission and Goodwill San Antonio. (Estimated Presentation Time: 15 minutes)
Communications from citizens who signed the register to speak.
Filing for record the following legal and administrative documents and directing the Criminal District Attorney's Office to take action, if necessary: a. Fourth Amended Staff Augmentation Agreement for Flood Control Capital Improvement Program between Bexar County and AECOM Technical Services, Inc., approved September 13, 2016. b. Fourth Amended Staff Augmentation Agreement for Flood Control Capital Improvement Program between Bexar County and Briones Consulting & Engineering, LTD, approved September 13, 2016. c. Fourth Amended Staff Augmentation Agreement for Flood Control Capital Improvement Program between Bexar County and GGC Engineers, Inc., approved September 13, 2016. d. Fourth Amended Professional Services Agreement between Bexar County and DeBerry Group, approved September 13, 2016. 2 e. Agreement for the Defense Economic Adjustment Assistance Grant between the Office of the Governor, Texas Military Preparedness Commission and Bexar County, approved September 13, 2016. f. Bexar County Probate Court No. 1 - Fiscal Year 2016-17 Budgets for the following funds: Bexar County Probate Contribution Fund, Bexar County Guardianship Fund, Bexar County Probate Education Fund, and Bexar County Probate Guardianship Program Fund. g. Bexar County Health Facilities Development Corporation - Notice of Intention to Issue Bonds; Revenue Refunding Bonds (Army Retirement Residence Foundation Project) Series 2016, approved September 6, 2016. h. Fax letters from Juan Contreras, President Deputy Sheriffs Association of Bexar County regarding the following claims: Grievance 2016-DSABC-03 Notice of intention to submit Step 3 (Nature: Unexcused Absences) Grievance 2016-DSABC-03 Notice of intention to submit Step 3 (Nature: Toby Flores) Grievance 2016-DSABC-06 Compensatory Time to proceed to Step 2(Nature: E. Sanchez) Grievance 2016-DSABC-07 Critical Incident (David Ott) i. CLEAT - Notice of Appeal to Final Binding Arbitration for BCSO Deputy Ricardo Gonzalez.
Approval of Commissioners Court Minutes for October 18, 2016.
Communications from citizens who signed the register to speak.
Item(s) Brought by District Attorney: (Nicholas "Nico" LaHood) 8. Approval of a request from the Bexar County Criminal District Attorney's Office to rehire retiree Sheila R. Sorola as an Investigator (NE-11) at entry level salary of $4,122 per month plus $305 monthly auto allowance effective November 7, 2016. This hiring conforms to Bexar County's Post Retirement Employment Policy. 9. Authorizing the Chief Central Jury Bailiff to provide a form letter, to each person who reports for jury service that, when signed by the person, directs the county treasurer to donate all, or a specific amount designated by the person, of the person's daily reimbursement under Chapter 61, Texas Government Code. Items(s) Brought by Sheriffs Office: (Susan Pamerleau) 10. Authorizing the Auditor to pay bills from the Sheriffs Office for Fiscal Year 16 invoice(s) in the amount of $2,558.13 for Recycling Services. 11. Approval to renew the Interlocal Cooperation Agreement between Bexar County and the City of San Antonio for the Sheriffs Office participation in the City of San Antonio Multi-agency Auto Theft partnership entitled Regional Auto Crimes Team (ReACT), as authorized by the Automobile Burglary and Theft Prevention Authority (ABTPA) Grant #608-17-SPDOOOO, and to accept awarded amount not to exceed $83,994 and a County In-Kind Match of $182,948 effective September 1, 2016 through August 31, 2017. 3 Item(s) Brought by County Court Administration: (John Longoria) 12. Authorization and approval of the DWI Court to pay bill(s) from DWI Court program income for invoices in the amount of $719 for services rendered by Smart Start to DWI Court participants to include monthly charges for mobile devices and ignition interlock devices. Item(s) Brought by Civil District Courts: (Judge Peter Sakai) 13. Approval of a professional services contract between Bexar County and Kimberlee Rose Morrison for the time period of October 1, 2016 through September 30, 2017, with total expenditures not exceeding $54,653, to develop, plan, facilitate and coordinate programming to teenage females who are participating in the Children's Court PEARLS Court Program funded by a CJD grant. 14. Approval for Bexar County to accept funds in the amount of $37,000 contributed by Charity Services Centers P.A. as a grant to use for a contract of a Court Specialist position to benefit the Children's Court PEARLS (Girls Court) program of Judge Renee Yanta of the 150th District Court. Item(s) Brought by County Auditor: (Susan Yeatts) 15. Authorization and approval for the County Auditor to pay routine bills from Monday, October 31, 2016 through Thursday, November 10, 2016. 16. Authorization to distribute upcoming payroll, to include overtime, uniform allowances, and auto allowances to be paid on Tuesday, November 15, 2016. 17. Approval of bills to include claims registers for Wednesday, October 19, 2016 and Friday, October 21, 2016; Wednesday, October 26, 2016 and Friday, October 28, 2016. 18. Request approval for $72,847.07 in refunds for payments received by the Tax Assessor-Collector's Office in the form of tax overpayments made by individuals, businesses, corporations, etc. due to 7 individual tax accounts per Section 31.11, which have been reviewed by the Auditor's Office and found to be valid. 19. Approval of an amendment to the Merchant Application and Agreement between Chase Paymentech, LLC and Bexar County for merchant card services for credit and pin-less debit card utilization and authorize fees for Peer-to-Peer encryption and tokenization. Item(s) Brought by Purchasing: (Mary Quinones) 20. Awarding contracts to Carrier Commercial Service for an estimated annual amount of $123,797; Trane Building Services for an estimated annual amount of $109,047 and MTech Commercial for an estimated annual amount of $8,206 for a combined estimated annual amount of $241,050 to provide for the purchase of Preventive Maintenance, Inspection and Service Repairs for various County Building HVAC Systems on a requirements contract basis for a two-year period, beginning upon award, and ending September 30, 2018 as requested by Facilities Management Department; and authorizing the Purchasing Agent to execute a contract renewal in accordance with the terms of the original contract if provided for in each fiscal year appropriated budget; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 21. Approval to declare six (6) surplus vehicles for auction in, accordance with Local Government Code 263.152. (A)(1)(C)(6) 4 22. Awarding a contract to the lowest and best bid submitted by HOV Services, Inc. to provide for the purchase of printing and mailing services for Voter Registration Cards on a requirements contract basis for a two-year period beginning upon award and ending November 30, 2018 in the estimated annual amount of $32,205, as requested by the Elections Department and authorizing the Purchasing Agent to execute a contract renewal in accordance with the terms of the original contract if provided for in each fiscal year appropriated budget, and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 23. Awarding a contract to Vulcan Signs in the estimated annual amount of $156,080, for the purchase of Traffic Materials on a requirements contract basis beginning upon award and ending September 30, 2017; and authorizing the Purchasing Agent to execute a contract renewal in accordance with the terms of the original contract if provided for in each fiscal year appropriated budget; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 24. Awarding a delivery order to UniFirst Holding L.P. to provide for the purchase of uniform rental services for the period beginning upon award through September 30, 2018, in the estimated annual amount of $28,990, as requested by the Facilities Department through a Buyboard cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 25. Awarding a delivery order to OpenText to provide for the purchase of imaging services for the document conversion of civil case files in the estimated amount of $159,123.30, as requested by the Office of the District Clerk through a State of Texas Council on Competitive Government (CCG) cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. 26. Authorizing the removal and sale of three (3) surplus firearm weapons to retired Sheriffs Office Deputies Raymundo Balderas, Roger Hernandez and Steven Perez in the combined amount of $1,242, in accordance with attached Surplus Firearm Equipment List, as requested by the Sheriffs Office; and authorizing the Purchasing Agent to update the Bexar County Inventory Records and file the appropriate documents for record. 27. Authorizing the execution of a contract with Toxey/McMillan Design Associates (SMWBE) to provide for the purchase of project development, production, fabrication, installation and management design services of interactive exhibits for the Heritage Center Exhibits Project in the amount of $1,761,461, as requested by the Facilities Management Department; authorizing the Purchasing Agent to execute and file the appropriate award documents for record to include the appropriate budgetary transfer. 28. Authorizing a contract modification with 4M Building Services to add locations and include floor maintenance services to the original contract in the amount of $341,887.96 as requested by the Facilities Management Department and the Adult Probation Department, bringing the total contract amount to $1,292,988.96; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. Item(s) Brought by Community Resources: (Eddie Ortega) 29. Authorizing the Adoption of Bexar County Resolution naming Director of the Community Resources Department or designee as the Certifying Officer for CDBG/HOME/ESG Environmental Reviews and Grant Agreements. 5 Item(s) Brought by Public Works: (Renee Green) 30. Approval of the Professional Services Agreement between Bexar County and Raba-Kistner Consultants, Inc., in the amount of $21,463 for Quality Assurance Construction Material Testing Services in connection with Flood Control Capital Project, French Creek Tributary NWWC, Environmental, LC23, Precinct 3. 31. Approval of the Fourth Amendment to the Engineering Services Agreement between Bexar County and CDS/Muery Services to delete services no longer required and to reallocate a portion of those funds towards modifications to the plan set that will be required to produce the final construction documents. This Fourth Amendment will not result in an increase in cost of the project. The total amount will not exceed $731,025.61 for fees related to the Borgfeld Drive Phase II Project, BC 2005-469. Precinct Number 3. 32. Approval of an Interlocal Agreement between Bexar County and CPS Energy in the amount of $436,247.90 for Flood Control Capital Project, Perrin Beitel Bridge Expansion, SC9, Precinct 4, to be paid by CPS Energy at no cost to the County. 33. Approval to execute a field alteration request for final recapitulation of project costs between Bexar County and La Med Facility, Inc. (SMWBE), in connection with Flood Control Capital Project, Whisper Creek at Hollyhock Road One Year Maintenance, LC19, Purchase Order No. 4120017. The recapitulation shows a decrease in the amount of ($62,087.98) for a final construction amount of $118,939. Precinct Number 3. 34. Approval to execute a final recapitulation of project costs between Bexar County and Winter's Construction, Inc., in connection with Flood Control Real Road at Chupaderas Creek, SA17, Purchase Order No. 11551935. The recapitulation shows a decrease in the amount of ($8,750) for a final construction amount of $934,330.70, Precinct 4. 35. Approval of subdivision plat#150186 within the Extra Territorial Jurisdiction of the City of San Antonio: Big Country Unit 18 Phase 1, owner: San Antonio Land Fund I, located northeast of Loop 1604 and Marbach Road, not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 36. Approval of subdivision plat#150219 within the Extra Territorial Jurisdiction of the City of San Antonio: Willis Ranch Unit 3B Enclave, owner: SA Willis Ranch Unit 3, LTD, located northwest of Bulverde Road and E. Borgfeld Drive, not within the Edwards Aquifer Recharge Zone. Precinct Number 3. 37. Approval of subdivision plat#150378 within the Extra Territorial Jurisdiction of the City of San Antonio: Wortham Oaks Unit 17 & 21 Enclave , owner: Shaggy Development, LLC, located northeast of Carriage Cape and Akin Town, within the Edwards Aquifer Recharge Zone. Precinct Number 3. 38. Approval of subdivision plat#150389 within the Extra Territorial Jurisdiction of the City of San Antonio: Arcadia Ridge Phase 1 Unit 5B-2, owner: Pulte Homes of Texas, LP, located southwest of Spanish Wells and Persimmon Cove, not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 39. Approval of subdivision plat#160601 within the Extra Territorial Jurisdiction of the City of San Antonio: Kinder Ranch AGI Unit 2 Enclave, owner: AGI Kinder Ranch LTD, located northwest of Small Creek (private) and Tristant Ridge (private), not within the Edwards Aquifer Recharge Zone. Precinct Number 3. 6 40. Authorizing the purchase of a Permanent Drainage Easement being 0.116 of an acre (5,048 square feet) tract of land being out of Lot 2, Block 1 of the Evans Valley Acres Subdivision, recorded as Volume 6400, Pages 185-188 of the Deed and Plat Records of Bexar County, Texas, said Lot 2 conveyed to James F. and Sylvia Moser by instrument recorded in Volume 5297, Pages 780 - 783 of the Official Public Records of Bexar County, Texas, from Sylvia Moser, Owner of Record, in the amount of $7,700 total appraised value, plus applicable closing costs. Flood Control Capital Improvements Project, French Creek Tributary NWWC, LC23. Precinct Number 3. 41. Authorizing the sale of property struck off to Bexar County for delinquent taxes known as cause number 2010-TA1-00366; account number 119920000410; New City Block 11992 Lot 41 Victory Gardens in the City of San Antonio, Bexar County, Texas, as shown in Volume 02222, Page 0056 of the Deed and Plat Records of Bexar County, Texas; located at Noriega St. for $3,610 (the total adjudged value of the property) to Felipe J Hernandez, pursuant to Section 34.05(h) of the Texas Tax Code and authorizing the execution of deed. Precinct Number 2. 42. Authorizing the purchase of a Permanent Drainage Easement being 0.217 of an acre, or 9,455 square feet tract of land being out of Lot 14, Block 3 of the Evans Valley Acres Subdivision, recorded in Volume 6400, Pages 185 - 188 of the Deed and Plat Records of Bexar County, Texas, said Lot 14 conveyed to Michael David Carlisle and spouse, Lupita Maria Mondragon by instrument recorded in Volume 16356, Pages 574 - 577 of the Official Public Records of Bexar County, Texas all within the C.B. 4526A of the City of Helotes, Bexar County, Texas from Michael David Carlisle and spouse, Lupita Maria Mondragon, Owners of Record, in the amount of $37,320 total appraised value, including administrative settlement for damages not included in appraisal, plus applicable closing costs. French Creek Tributary NWWC (LC23) Flood Control Project. Precinct Number 3. 43. Authorizing the sale of property struck off to Bexar County for delinquent taxes known as cause number 2009-TA1-01060 and 2015-TA1-01293; account number 083100220170; New City Block 8310 Block 22 Lots 17 and 18 Villa Aldama Addition in the City of San Antonio, Bexar County, Texas as shown in Volume 01625, Page 0240 of the Deed and Plat Records of Bexar County, Texas; located at 541 N. San Joaquin Ave. for $39,047.04 (the total amount of judgments against the property) to Rudy Cadena Lara, pursuant to Section 34.05(h) of the Texas Tax Code and authorizing the execution of deed. Precinct Number 2. 44. Approval to establish Traffic Control devices as Stop Zones at specified locations in Precinct 1. STOP ZONES TO BE ESTABLISHED: Precinct Number 1 Champions Park Unit 9B Plat #150596 The Stop Sign shall be on Applejack at its intersection with Just Because. (1 stop) The Stop Sign shall be on Decidedly at its intersection with Just Because. (2 stops) The Stop Sign shall be on Top Hat at its intersection with Just Because. (1 stop) Westpointe East Unit 33 Phase 1 Plat #150340 The Stop Sign shall be on Tillman Ridge at its intersection with Talley Road. (1 stop) The Stop Sign shall be on Pitcher Ranch at its intersection with Tillman Ridge. (1 stop) Westpointe East Unit 22S Plat #150069 The Stop Sign shall be on Hardee Pass at its intersection with Cottonwood Way. (1 stop) The Stop Sign shall be on Tillman Park at its intersection with Cottonwood Way. (1 stop) The Stop Sign shall be on Wilby Lane at its intersection with Cottonwood Way. (1 stop) The Stop Sign shall be on Cottonwood Way at its intersection with Pitcher Bend. (1 stop) 7 Item(s) Brought by Information Technology: (Mark Gager) 45. Approval of a request from Information Technology authorizing the County Auditor to pay the City of San Antonio for the Computer Aided Dispatch (CAD) shared services in the amount of $394,507.37 for expenses inFY 2016. Item(s) Brought by Judicial Services: (Mike Lozito) 46. Approval to apply for and accept funding, if awarded from the Texas Indigent Defense Commission, 2016-2017 Formula Grant Program for an undisclosed amount to assist in paying Bexar County's indigent defense costs for the period of October 1, 2016 through September 30, 2017 and approval of a resolution authorizing the grant request, responsibility for the appropriate expenditure of funds, and authorizing the electronic signature of the County Judge. 47. Approval of a grant application to the Texas Veterans Commission (TVC) for the solicitation entitled "Veterans Treatment Court Grant" for the Bexar County Veterans Treatment Court in the amount of $200,000; and acceptance of funds if awarded. The term of the grant is from July 1, 2017 through June 30, 2018 and there is no local match requirement. Item(s) Brought by Facilities: (Dan Curry) 48. Authorizing the County Judge to execute first Deductive Change Order between Bexar County and Davila Construction, Inc., in the amount of $7,413.70 to decrease existing contract amount from $1,090,000 to $1,082,586.30 for unused Construction Contingency related to Bexar County Records Center, located at 232 Iowa St. San Antonio, Texas. 49. Authorizing the County Judge to execute first Deductive Change Order between Bexar County and Davila Construction, Inc., in the amount of $11,391.99 to decrease existing contract amount from $887,993 to $876,601.01 for unused Contract Contingency related to Bexar County ADC Maintenance Shops, located at 200 Comal St. San Antonio, Texas. 50. Authorizing the County Judge to execute a Professional Services Agreement between Bexar County and Saldana and Associates, INC. in the amount of $489,802 to provide Bexar County with professional architectural and engineering services for the relocation of the Family Justice department and the BCIT Department to the 2nd and 3rd floor of the Former Federal Reserve building, located at 126 E. Nueva San Antonio, Texas 78206. Item(s) Brought by Emergency Management/Fire Marshal: (Kyle Coleman) 51. Ratification of the submission of 2016 Tesoro Foundation Letters of Inquiry (grant funding applications) by the Bexar County Office of Emergency Management. 52. Approval of three Volunteer Fire Department Assistance Agreements between Bexar County and the following volunteer fire departments: China Grove, Harmony, Lone Oak, for fire protection services in unincorporated areas of Bexar County; effective January 1, 2016 through December 31, 2016, at an annual cost of $21,077.76 per department for a total of $63,233.28. 53. Approval of an Interlocal Agreement for Fire Protection Services between Bexar County and the City of Schertz, for fire protection services in unincorporated areas of Bexar County; effective January 1, 2016 through December 31, 2016 at an annual cost of $21,077.76. 8 54. Approval of Assistance Agreement between Bexar County and Bexar County Emergency Scene Rehab, a non-profit corporation, to provide Bexar County with rehabilitation services for emergency scene responders in unincorporated areas of Bexar County; effective January 1, 2016 through December 31, 2016, at an annual cost of $21,077.76. Item(s) Brought by Economic Development: (David Marquez^ 55. Authorization and approval for the Economic Development Department to pay an invoice in the amount of $5,000 as submitted by Technology Connexus Association (dba Free Flow Research) for "The Emerald Necklace of San Antonio" event at the 2016 South by Southwest Eco® (SXSW Eco®). Item(s) Brought by Public Defender's Office: (Michael Young) 56. Approval of a request from the Public Defender's Office authorizing the County Auditor to pay two (2) invoices equaling $598 for 298 cases added to case management software from August 1, 2016 through September 30, 2016.
Discussion and presentation on the status of the Southern Edwards Plateau Habitat Conservation Plan (SEP-HCP) Countywide. (Estimated Presentation Time: 10 minutes) (Kevin Wolff)
Discussion and appropriate action regarding the approval of an Order amending the Bexar County Statement of Financial Policies to establish a policy regarding Approval of Spending by Certain County and Precinct Officers. (Estimated Presentation Time: 10 minutes) (Manuel Leal)
Discussion and appropriate action regarding a request from the Bexar County Constable Precinct 2 to approve the expenditure for the period March 1, 2016 to September 30, 2016 paid from the Constable 2 State Asset Forfeiture Fund 316 in the amount of $18,941.30 and the Constable 2 Federal Asset Forfeiture Fund 317 in the amount of $24,329.29. (Estimated Presentation Time: 10 minutes)
Discussion and appropriate action of awarding a contract to the lowest and best qualified bid submitted by Oscar Renda Contracting, Inc. to provide for the purchase of construction services for the Huebner Creek Enhanced Conveyance NW¥C Segment III (LC-17) Project in Precinct 2, in the amount of $15,794,701.91, as requested by the Public Works Department, Flood Control Division; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. (Estimated Presentation Time: 5 minutes) (Mary Quinones)
Discussion and appropriate action regarding the approval of the Interlocal Agreement between Bexar County and San Antonio Water System (SAWS), in the amount of $6,894,524.82 payment from SAWS for materials and construction services associated with SAWS Sewer Work (at no cost to the County) and $241,540.75 payment from Bexar County for engineering design fees associated with SAWS Recycled Water Work in connection with Flood Control Capital Project, Huebner Creek Enhanced Conveyance NWWC Segment III, LC17, Precinct 2. (Estimated Presentation Time: 5 minutes) (Renee Green)
62. Discussion and appropriate action regarding the approval of Bexar County's 2017 calendar year required contribution rate, basic benefits, provisions, and any plan changes for the County's Retirement Plan with Texas County and District Retirement System (TCDRS). (Estimated Presentation Time: 5 minutes) (Susan Yeatts) 63. Discussion and appropriate action regarding the approval and execution of the Qualified Replacement Benefit Arrangement and Adoption Agreement between Bexar County and Texas County and District Retirement System (TCDRS) that establishes a qualified governmental excess benefit program in accordance with Section 415(m) of the Internal Revenue Code and as authorized under Section 845.504, Government Code to be effective January 1, 2017. (Estimated Presentation Time: 5 minutes)
66. § 551.071 Consultation with Attorney for advice regarding: a. Pending or contemplated litigation or settlement offers in the following matters: i. John Corey Garcia v. Deputy Avery Lawrence and BCSO ii. NGM Insurance Company v. Bexar County; iii. Southwest Voter Registration Education Project v. Jacquelyn F. Callanen, Bexar County Elections Administrator; iv. Legal claims raised by Probate Judges. 67. Legal issues pertaining to the following matters in which the duty of the attorney for Bexar County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with the Open Meetings Act: a. Elimination of part-time JP positions.
Discussion and appropriate action regarding the settlement offer in the following litigation: John Corey Garcia v. Sheriff Deputy Avery Lawrence and BCSO. (Estimated Presentation Time: 5 minutes) (Ed Schweninger)
Discussion and appropriate action regarding a settlement offer in the following litigation: NGM Insurance Company v. Bexar County. (Estimated Presentation Time: 5 minutes) (Ed Schweninger)