1. Opening Prayer: Reverend Andrew 1. Price, Sr. Eastwood Community Baptist Church 2. Pledge of Allegiance
CEREMONIAL ITEM(S): a. Presentation of a service pin recognizing a Bexar County employees for 25 years of service: Name Years Date Employed Office/Department Sylvia Diaz 25 5-24-1991 Budget & Grants (Estimated Presentation Time: 5 minutes) (Court) b. Presentation of a proclamation on behalf of Commissioners Court recognizing Alamo Heights High School Mules Base Ball,team. (Estimated Presentation Time: 5 minutes) (Court/Kevin Wolff) c. Presentation of a proclamation on behalf of Commissioners Court to the Girl Scouts of Southwest Texas recognizing the centennial anniversary of the Girl Scout Gold Award, the highest award in scouting. (Estimated Presentation Time: 5 minutes) (Court/Kevin Wolff) d. Presentation of a proclamation on behalf of Commissioners Court recognizing the Star Tom Lodge's 100th Anniversary. (Estimated Presentation Time: 5 minutes)
SPECIAL PRESENTATION: a. Special Presentation recognizing Bexar County Public Works Transportation and Flood Control for receiving Project of the Year Award for four (4) projects from the Texas Public Works Association (TPWA). (Estimated Presentation Time: 10 minutes) (Renee Green) b. Approval of agreement between Bexar County and Gilbert E. Barrera regarding donation of Barrera Lady Justice. (Estimated Presentation Time: 10 minutes) (Dan Curry) c. Presentation of the winners of the 2016 Bexar County Tech Fuel competition; 1st place - SnackDot: 2nd place - Rising Barn; 3rd place - MilTribe; and permission to negotiate a Chapter 381 grant agreement with each, $30,000, $15,00, and $5,000 respectively. (Estimated Presentation Time: 10 minutes)
Presentation, discussion and appropriate action regarding an Innovation Application as submitted by 3 Day Startup.
SPECIAL PRESENTATION: a. 11:00 a.m. Public Hearing: The Commissioners Court invites public input regarding the allocation of the U.S. Department of Justice, Justice Assistance Grant (JAG) Program funds for Fiscal Year 2016-2017 to be shared between Bexar County and the City of San Antonio (Total Allocation $664,811) b. Immediately following item 5(a): Discussion and appropriate action regarding the approval of FY 2016-2017 JAG program recommended allocations and submission of the final application to the U.S. Department of Justice (USDOJ); with permission to apply the digital signature of the Bexar County Judge per the electronic application; and to accept the grant funding upon receipt.
Discussion and appropriate action regarding the Tri-Centennial Public Art Installation and initial program, at the San Pedro Creek Project and funding in the amount of $900,000 so that the project can be completed by May 1,2018.
Item(Vl Brought by the Commissioners Court: (Court) 10. Approval of a request from County Judge Nelson W. Wolff to reappoint Dr. Margaret Kelley to the Center for Health Care Services Board of Trustees for a 2 year term to begin upon appointment and expire on June 30, 2018. Items(s) Brought by Sheriffs Office: (Susan Pamerleau) 11. Authorization and approval for the Sheriffs Office to pay bills from Fiscal Year 2016 invoice(s) in the amount of $29,534.22 for service of equipment, purchased items, treatment of our K-9 and services utilized by the Sheriffs Office. 12. Authorization and approval for the Sheriffs Office to pay bills from Fiscal Year 2016 invoice(s) in the amount of $175. for Polygraph Exam. Item(s) Brought by County Auditor: (Susan Yeatts) 13. Authorization and approval for the County Auditor to pay routine bills from Monday, June 20, 2016 through Friday, July 8, 2016. 14. Authorization to distribute payroll, including overtime, uniform allowances, and auto allowances to be paid Thursday, June 30, 2016. 15. Approval of bills to include claims registers for Wednesday, June 8, 2016; Friday, June 10, 2016; Wednesday, June 15, 2016; Friday, June 17, 2016. 16. Request approval for $251,111.01 in refunds for payments received by the Tax Assessor-Collector's Office in the form of tax overpayments or erroneous payments made by individuals, businesses, corporations, etc. due to 13 individual tax accounts per Section 31.11, which have been reviewed by the Auditor's Office and found to be valid. 17. Approval of Tax Assessor-Collector's Report of Taxes collected in May 2016 and approval of the order transferring tax collections for the month of May 2010 from unallocated receipts. 18. Approval of a request to increase the existing change fund for the Justice of the Peace Precinct 4 from $500 to $800. 19. Approval of an order canceling previously issued Central Disbursement, Elections, Payroll, Fee Office Refund, Sheriff Inmate Trust, CSCD Restitution, District Attorney Check Fee Restitution checks, District Attorney undeliverable payments totaling $52,592.95 and crediting the monies to the General Fund. 20. Approval of an order canceling previously issued Central Disbursement, Payroll, Fee Office Refund, Sheriff Inmate Trust, CSCD Restitution Checks, and District Attorney undeliverable payments totaling $2,421.70 to be credited to the Unclaimed Money Fund that are subject to public notification in accordance with Texas Property Code, Title 6. Unclaimed Property, Chapter 76. 21. Approval of an order canceling previously issued Central Disbursement, Elections, Payroll, Fee Office Refund, Sheriff Inmate Trust, CSCD Restitution checks and District Attorney undeliverable payments totaling $23,471.13 to be escheated to the state in accordance with Texas Property Code, Title 6. Unclaimed Property, Chapter 72-76. 22. Approval of an order canceling 16,947 previously issued Jury checks totaling $119,098 and crediting the monies to the General Fund. 23. Approval of an order canceling previously issued refund checks from Bexar County Tax Office for 41 checks totaling $70,109.15 to be escheated to the state in accordance with Texas Property Code, Title 6. Unclaimed property, Chapter 76 and the monies from these accounts be transferred and then be paid to the County General Fund and Texas Comptroller of Public Accounts. 24. Approval of an order canceling previously issued refund checks from Bexar County Tax Office for 33 checks totaling $2,198.97 to be credited to the Unclaimed Money Fund and subject to publication notification on accordance with Texas Property Code, Title 6. Unclaimed property, Chapter 76. 25. Approval of an order canceling previously issued refund checks for overpayment or erroneous payment of taxes from the Bexar County Tax Office for 129 checks totaling $89,346.22 in accordance with Tax Code Chapter 31.11, Refunds of Overpayments or Erroneous Payments and the monies from accounts be transferred and then be paid to the County General Fund. 26. Approval of an order canceling previously issued refund checks from Bexar County Tax Office for 110 checks totaling $1,843.08 and crediting the monies to the Unclaimed Money Fund. Item(s) Brought by Purchasing: (Mary Quinones) 27. Awarding the renewal of a contract with Associated Time Instruments Company for the purchase of maintenance and service of parking equipment for all County garages beginning upon award and ending May 21, 2017, for an estimated annual amount of $47,050; this amount includes the addition of the Federal Reserve Building, as requested by the Facilities Management Department; and authorizing the Purchasing Agent to execute and file the appropriate documents for record. 28. Awarding the renewal of a service contract with Corine Casas to provide for the purchase of Notary Concession Services at the Bexar County Courthouse for a one-year period beginning June 21, 2016 and ending June 20, 2017 under the same terms, conditions and pricing for a total annual revenue amount of $4,200; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. 29. Awarding a delivery order to SpawGlass Building Services to provide for the purchase of construction services to furnish all labor and materials for the Justice Center 4th Court of Appeals Renovations Project, in the amount of $65,756.69, as requested by the Facilities Department through a BuyBoard cooperative contract; and authorizing the Purchasing Agent to execute contract and file appropriate award documents for the record. 30. Awarding a delivery order to AAA Time Saver Services to provide for the purchase of construction services to furnish all labor and materials for the Adult Detention Center Exterior Lighting Project, in the amount of $83,287.37, as requested by the Facilities Management Department through The Interlocal Purchasing System (TIPS) cooperative agreement; and authorizing the Purchasing Agent to execute contract and file appropriate award documents for the record. 31. Awarding a delivery order to Tejas Premier Building Contractor, Inc. (SWMBE) to provide for the purchase of construction services for the Interior Renovation at the Tejeda Courts Building, in the amount of $252,478.75 as requested by the Facilities Management Department through a State of Texas cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. Item(s) Brought by Community Resources: (Eddie Ortega) 34. Approval of the Agreement between Bexar County and City of Helotes to provide funds for the Leslie Road ADA Curb Cuts for the 2015 Community Development Block Grant Funds in the amount of $25,000. 35. Approval of contract totaling $82,862.85 with the BEAT AIDS Coalition Trust for services funded for FY2016-2017 Ryan White Part A and Part A Minority AIDS Initiative (MAI) programs for the contract period beginning March 1, 2016 through February 28, 2017. 36. Approval of contract totaling $445,567.39 with Centro Med for services funded under FY2016-2017 Ryan White Part A Formula and Part A Minority AIDS Initiative (MAI) for the contract period beginning March 1, 2016 through February 28, 2017. 37. Approval of contract totaling $645,074.57 with the San Antonio AIDS Foundation for services funded under FY2016-2017 Ryan White Part A Formula and Part A Minority AIDS Initiative (MAI) for the contract period beginning March 1, 2016 through February 28, 2017. 39. Approval of Engineering Services Agreement between Bexar County and Poznecki-Camarillo, Inc. (SMWBE) in the amount of $562,009 for professional engineering services in connection with the Detailed Design Phase of the Marshall Road -US 281 to Bulverde Road. Precinct Number 3. 40. Approval of 2 contract amendments to provide detailed design services for the County Wide Pedestrian Crossing Project. a. Approval of the First Amendment to the Engineering Services Agreement between Bexar County and Kimley-Horn and Associates, Inc., for Detailed Design Services in an amount not to exceed $121,805 for engineering fees related to the County Wide Pedestrian Crossing Evaluations. County Wide. b. Approval of the First Amendment to the Engineering Services Agreement between Bexar County and Dannenbaum Engineering Corporation, for Detailed Design Services in an amount not to exceed $132,950 for engineering fees related to the County Wide Pedestrian Crossing Evaluations. County Wide. 41. Approval of the First Amendment of the Engineering Service Agreement between Bexar County and Reynolds, Smith and Hills, Inc., for Management and Inspection Services increasing the contract by $419,369.51 to perform additional construction management and construction services required to complete the project in the amount not to exceed $1,352,729.51 for fees related to the Glen Mont Drive (MPO) Project and associated budget transfer. Precinct 4. 42. Approval to negotiate with HNTB Corporation for Professional Services for Acquisition and Relocation in support of a grant to acquire properties in and around Randolph Air Force Base (RAFB) for Joint Base San Antonio (JBSA). Precinct 4. 43. Approval of an Adopt-A-Roadway Agreement between Bexar County and Girl Scout Troop 416 for picking up litter and promoting a litter-free environment on 1 mile Section on Wiseman Road starting at Cottonwood Way going West for 1 mile for the time period beginning June 21, 2016 and ending June 21, 20,18. Precinct 1. 44. Approval of Roadway Field Alteration Request Number 2 between Bexar County and Spaw Glass Civil Construction, Inc., requesting to increase the contract amount by $90,422.51 in connection with the Public Works Capital Project, Walzem Road Reconstruction Project. Precinct Number 4. 45. Approval of subdivision plat#150500 within the Extra Territorial Jurisdiction of the City of San Antonio: Alamo Ranch Unit 53B Phase 2, owner: Pulte Homes of Texas, L.P., located southwest of Sabinal River and Roadstead Way, not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 46. Approval of subdivision plat#l 50342 within the Extra Territorial Jurisdiction of the City of San Antonio: Arcadia Ridge Unit 5A Phase II, owner: Pulte Homes of Texas, L.P., located northwest of Laurel Branch and Desert Candle, not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 47. Authorizing the purchase of a Permanent Drainage Easement, Tract 9.1 being a 0.336 of an acre, or 14,628 square feet, and Tract 9.2 being a 0.202 of an acre, or 8,790 square feet, tracts of land being out of Lot 3, Block 3 of the Evans Valley Acres Subdivision, recorded in Volume 6400, Pages 185 - 188 of the Deed and Plat Records of Bexar County, Texas, said Lot 3 conveyed to Alacia Anne Ingamells by instrument recorded in Volume 6558, Pages 1814 - 1816 of the Official Public Records of Bexar County, Texas, all within CB 4526A of the City of Helotes, Bexar County, Texas, from Alacia Anne Ingamells, Owner of Record, for total appraised value of $30,000.00, plus applicable closing costs. French Creek Tributary NWWC (LC23) Flood Control Project. Precinct Number 3. 48. Authorizing the purchase of a Permanent Drainage Easement being a 0.234 of an acre, or 10,208 square feet, tract of land being out of Lot 8, Block 3; a 0.021 of an acre, or 922 square feet, tract of land, being out of Lot 7, Block 3, and a 0.056 of an acre, or 2,455 square feet, tract of land out of Lot 7, Block 3, all being out of the Helotes Park Estates Subdivision, all being recorded in Volume 4900, Pages 231 - 239 of the Deed and Plat Records of Bexar County, Texas and all being conveyed to Gary L. and Mona S. Parks by instrument recorded in Volume 6367, Pages 156-158 of the Official Public Records of Bexar County, Texas, from Gary L. and Mona S. Parks, Owners of Record, in the amount of $40,800.00, total appraised value, plus applicable closing costs. French Creek Tributary NWWC (LC23) Flood Control Project. Precinct Number 3. 49. Authorizing the purchase of a Permanent Drainage Easement being 0.055 of an acre, or 2,378 square feet, tract of land being out of Lot 30, Block 1 of the Evans Valley Acres Subdivision, recorded in Volume 6400, Pages 185-188 of the Deed and Plat Records of Bexar County, Texas, said Lot 30 conveyed to Vernon Goetz Baumann and Peggy Ann Baumann by instrument recorded in Volume 1569, Pages 493 -496 of the Official Public Records of Bexar County, Texas, all within CB 4526A of the City of Helotes, Bexar County, Texas from Vernon Goetz Baumann and Peggy Ann Baumann, Owners of Record in the amount of $5,000.00 total appraised value, including administrative settlement, plus applicable closing costs. French Creek Tributary NWWC (LC23) Flood Control Project. Precinct Number 3. 50. Order accepting the following streets and drains in the identified subdivisions for County maintenance to begin June 21, 2016: SUBDIVISION STREET/DRAIN Kallison Ranch, Unit 04-A Phase 01 Palomino Place 359.21 If Plat No. 140196 Asphalt Width: 28' Precinct # 2 Rawhide Way 148.88 If Asphalt Width: 28' Clydesdale Trail 1,145.3 If Asphalt Width: 28' Drain "A" 11.0 If Drain "B" 11.0 If 51. Approval to establish Traffic Control devices as Stop Zones and a No Thru Truck Zone at specified locations in Precinct 1. NO THRU TRUCK ZONES TO BE ESTABLISHED: Precinct Number 1 The No Thru Truck Sign shall be on Emerald Edge from Grosenbacher Rd to end of road and read: "Trucks over 1 ton prohibited (except local delivery)." STOP ZONES TO BE ESTABLISHED: Precinct Number 1 Redbird Ranch Unit 7B Plat #150395 The Stop Sign shall be on Field Sparrow at its intersection with Brown Thrasher. (1 stop) The Stop Sign shall be on Field Sparrow at its intersection with Red Crossbill. (1 stop) The Stop Sign shall be on Cinnamon Teal at its intersection with Red Crossbill. (1 stop) Alamo Ranch Unit 53B Phase 2 Plat #150500 The Stop Sign shall be on Sabinal River at its intersection with Jumper Grove. (1 stop) Item(s) Brought by Resource Management: (Tina Smith-Dean) 52. Ratification of a submission of an electronic grant application to the Office of the Governor's "Body Worn Camera Program" for the Bexar County Digital Evidence Ingestion Platform Project in the amount of $562,685 which includes $392,338 in Governor's Office funds and $170,347 in local in-kind matching funds, approval of a resolution, and acceptances of funds if awarded. The term of the grant is from September 1, 2016 through August 31, 2017. 53. Approval of the renewal of a policy with Affiliated FM, through Frost Insurance, providing Bexar County with property insurance coverage for a one year period beginning July 1, 2016 and ending July 1, 2017 for a total premium amount of $316,347. 54. Approval of an order by the Commissioners Court of Bexar County, Texas authorizing the issuance of "Bexar County, Texas Combination Tax and Revenue Certificates of Obligation, Series 2016"; providing for the payment of said certificates by the levy of an ad valorem tax upon all taxable property within the County and further securing said certificates by a lien on and pledge of the pledged revenues of the parking station; providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates, including the approval and distribution of an Official Statement; authorizing the execution of a paying agent/registrar agreement and a purchase contract; complying with the requirements imposed by the letter of representations previously executed with the depository trust company; delegating the authority to certain members of the Commissioners Court and County Staff to execute certain documents relating to the sale of the certificates; and providing an effective date. Item(s) Brought by Judicial Services: (Mike Lozito) 55. Approval and execution of the Ninth Amendment to Agreement for Professional Services between Bexar County and Rosetta's Key to increase funding by $14,150 for substance abuse and mental health treatment for the Felony Drug Court; Felony Dual Diagnosis and Felony Reentry Courts utilizing Substance Abuse and Mental Health Services Grant #1H79TI026078-01 and Bureau of Justice Grant #2015-DC-BX0059 with an amount not to exceed $200,407. The term of the Agreement will begin September 30, 2016 through September 29, 2017.
Filing for record the following legal and administrative documents and directing the Criminal District Attorney's Office to take action, if necessary: a. Rival and Fourth Amendment to Lease Agreement between Bexar County and SATX SCL, LLC, approved May 17, 2016. b. Letter received from John Marsh to Shapiro Schwartz, LLP, regarding the Notice of Trustee's Sale for property at 2 Montique Court, San Antonio. c. Fax letter regarding Plaintiffs Response to Motion to Dismiss; Plaintiffs Motion for Sanctions; Plaintiffs Request for Hearing on Appeal; Re: Veronica Hignojoz v. Susan L. Pamerleau, Bexar County Sheriff. d. Letter from Jim L. Culpepper & Associations, Re: Claim of Tynesia Johnson, individually and as next friend of 11 year old Elijah Johnson Fields and Dylan Johnson Fields. e. Fax letters from the Deputy Sheriffs' Association of Bexar County, Juan Contreras, President; regarding the following: DSABC - Grievance 2016-DSABC-Class 01 Notice of Intention to Submit Step 3 Negotiations. DSABC -Notice of Arbitration for Deputy Melissa Campbell DSABC - Grievance 2016-DSABC-04 Notice of Intention to submit Step 3 Negotiations.
32. Awarding a delivery order to Sam Pack's Five Star Ford to provide for the purchase of two (2) 2016 Ford Explorers in the amount of $62,686.26 as requested by the Judicial Services Department through a State of Texas cooperative agreement; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. 33. Awarding a delivery order to Sam Pack's Five Star Chevrolet to provide for the purchase of one (1) 2016 Chevrolet Tahoe for the Judicial Services Department in the amount of $35,376.30 through a State of Texas cooperative agreement; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record.
Approval of the First Amended Agreement to the Agreement for High Water Detection System Phase III between Bexar County and High Sierra Electronics and the approval of two Interlocal Agreements in connection with the Flood Control Capital Project, High Water Detection System CW1, Purchase Order Number 5043290, Countywide a. The First Amended Agreement to Agreement with High Sierra Electronics in the amount of $258,691 for a total not to exceed contract amount of $5,562,086. b. Interlocal Agreement between Bexar County and the City of San Antonio (COSA) establishes terms and conditions for the operation and maintenance of High Water Detection Systems upon substantial completion of the construction installed within COSA City Limits. c. Interlocal Agreement between Bexar County and the City of Alamo Heights (CoAH) establishes terms and conditions for the operation and maintenance of High Water Detection Systems upon substantial completion of the construction installed within CoAH City Limits.
Discussion and appropriate action regarding the adoption of a resolution requesting the State of Texas increase funding for indigent defense.
Discussion and appropriate action for the orders necessary for the conduct of the Tuesday, August 2, 2016 Special Runoff Election to Fill a Vacancy in State Representative District 120 to include: a. An Order calling the Special Election; b. An Order designating the main early voting location and branch locations; c. An Order setting compensation for the deputy early voting clerks for early voting; d. An Order adopting a voting system to be used; e. An Order adopting the resolution designating the number of clerks authorized; f. An Order adopting a resolution for the rate of pay for Election Day judges and clerks; g. An Order establishing an early ballot board; h. An Order establishing a Central Counting Station and appointing a Presiding Judge;
Presentation, discussion and appropriate action regarding the Workforce Solutions-Alamo 2016-2017 program year budget.
Discussion and appropriate action regarding the approval of the First Amendment to the Engineering Services Agreement between Bexar County and CP&Y, Inc. (SMWBE), for Detailed Design Services in an amount not to exceed $1,540,329.91 for professional engineering services in connection with the Detailed Design Phase and Construction Phase of the Capital Project, Talley Road - Potranco Road to Wiseman Blvd Project, Precinct 1.
Discussion and appropriate action regarding the following: a. Authorizing the County Judge to execute a professional services agreement with HOK in the amount of $628,120 for design and construction administration related to sub-project 1 of phase 2 of the ADC Annex Conversion Project as requested by Facilities Management. b. Authorizing the County Judge to execute a professional services agreement with LPA in the amount of $360,500 for design and construction administration related to sub-project 2 of phase 2 of the ADC Annex Conversion Project as requested by Facilities. c. Authorizing the County Judge to execute a professional services agreement with Slay Architecture in the amount of $108,150 for design and construction administration related to sub-project 3 of phase 2 of the ADC Annex Conversion Project as requested by Facilities Management. d. Authorizing the County Judge to execute a professional services agreement with Chesney Morales Partners, Inc. in the amount of $107,876.50 for design and construction administration related to sub-project 4 of phase 2 of the ADC Annex Conversion Project as requested by Facilities Management. e. Discussion and appropriate action regarding approval of contract for $2,388,718 with Turner Construction Company -previously shortlisted contractor - for construction services as it relates to ADC Annex conversion projects by the Facilities Management Department.
Acceptance of an FLSA summary report regarding non-exempt County personnel that have accrued FLSA hours in excess of 199 but less than 240, and law enforcement personnel FLSA hours in excess of 439 but less than 480, as of the month of May 2016. Authorization to pay those employees who have accumulated hours in excess of the FLSA maximum level for an estimated amount of $59,740.
(Pursuant to Chapter 551, Texas Government Code) EXECUTIVE SESSION ITEMS MAY BE DIICUSSED AND ACTED UPON, IF APPROPRIATE, IN OPEN SESSIONI 65. Discussion and appropriate action regarding an agreement with the Internal Revenue Service to make certain changes and adjustments related to employee classifications and benefits. 66. § 551.071 Consultation with Attorney for advice regarding: a. Legal issues pertaining to the following matters in which the duty of the attorney for Bexar County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly conflicts with the Open Meetings Act: i. Constable Vehicle Use and Overtime policies;
Discussion and appropriate action regarding an agreement with the Internal Revenue Service to make certain changes and adjustments related to employee classifications and benefits.
1. Opening Prayer: Reverend Andrew 1. Price, Sr. Eastwood Community Baptist Church 2. Pledge of Allegiance
CEREMONIAL ITEM(S): a. Presentation of a service pin recognizing a Bexar County employees for 25 years of service: Name Years Date Employed Office/Department Sylvia Diaz 25 5-24-1991 Budget & Grants (Estimated Presentation Time: 5 minutes) (Court) b. Presentation of a proclamation on behalf of Commissioners Court recognizing Alamo Heights High School Mules Base Ball,team. (Estimated Presentation Time: 5 minutes) (Court/Kevin Wolff) c. Presentation of a proclamation on behalf of Commissioners Court to the Girl Scouts of Southwest Texas recognizing the centennial anniversary of the Girl Scout Gold Award, the highest award in scouting. (Estimated Presentation Time: 5 minutes) (Court/Kevin Wolff) d. Presentation of a proclamation on behalf of Commissioners Court recognizing the Star Tom Lodge's 100th Anniversary. (Estimated Presentation Time: 5 minutes)
SPECIAL PRESENTATION: a. Special Presentation recognizing Bexar County Public Works Transportation and Flood Control for receiving Project of the Year Award for four (4) projects from the Texas Public Works Association (TPWA). (Estimated Presentation Time: 10 minutes) (Renee Green) b. Approval of agreement between Bexar County and Gilbert E. Barrera regarding donation of Barrera Lady Justice. (Estimated Presentation Time: 10 minutes) (Dan Curry) c. Presentation of the winners of the 2016 Bexar County Tech Fuel competition; 1st place - SnackDot: 2nd place - Rising Barn; 3rd place - MilTribe; and permission to negotiate a Chapter 381 grant agreement with each, $30,000, $15,00, and $5,000 respectively. (Estimated Presentation Time: 10 minutes)
Presentation, discussion and appropriate action regarding an Innovation Application as submitted by 3 Day Startup.
SPECIAL PRESENTATION: a. 11:00 a.m. Public Hearing: The Commissioners Court invites public input regarding the allocation of the U.S. Department of Justice, Justice Assistance Grant (JAG) Program funds for Fiscal Year 2016-2017 to be shared between Bexar County and the City of San Antonio (Total Allocation $664,811) b. Immediately following item 5(a): Discussion and appropriate action regarding the approval of FY 2016-2017 JAG program recommended allocations and submission of the final application to the U.S. Department of Justice (USDOJ); with permission to apply the digital signature of the Bexar County Judge per the electronic application; and to accept the grant funding upon receipt.
Discussion and appropriate action regarding the Tri-Centennial Public Art Installation and initial program, at the San Pedro Creek Project and funding in the amount of $900,000 so that the project can be completed by May 1,2018.
Item(Vl Brought by the Commissioners Court: (Court) 10. Approval of a request from County Judge Nelson W. Wolff to reappoint Dr. Margaret Kelley to the Center for Health Care Services Board of Trustees for a 2 year term to begin upon appointment and expire on June 30, 2018. Items(s) Brought by Sheriffs Office: (Susan Pamerleau) 11. Authorization and approval for the Sheriffs Office to pay bills from Fiscal Year 2016 invoice(s) in the amount of $29,534.22 for service of equipment, purchased items, treatment of our K-9 and services utilized by the Sheriffs Office. 12. Authorization and approval for the Sheriffs Office to pay bills from Fiscal Year 2016 invoice(s) in the amount of $175. for Polygraph Exam. Item(s) Brought by County Auditor: (Susan Yeatts) 13. Authorization and approval for the County Auditor to pay routine bills from Monday, June 20, 2016 through Friday, July 8, 2016. 14. Authorization to distribute payroll, including overtime, uniform allowances, and auto allowances to be paid Thursday, June 30, 2016. 15. Approval of bills to include claims registers for Wednesday, June 8, 2016; Friday, June 10, 2016; Wednesday, June 15, 2016; Friday, June 17, 2016. 16. Request approval for $251,111.01 in refunds for payments received by the Tax Assessor-Collector's Office in the form of tax overpayments or erroneous payments made by individuals, businesses, corporations, etc. due to 13 individual tax accounts per Section 31.11, which have been reviewed by the Auditor's Office and found to be valid. 17. Approval of Tax Assessor-Collector's Report of Taxes collected in May 2016 and approval of the order transferring tax collections for the month of May 2010 from unallocated receipts. 18. Approval of a request to increase the existing change fund for the Justice of the Peace Precinct 4 from $500 to $800. 19. Approval of an order canceling previously issued Central Disbursement, Elections, Payroll, Fee Office Refund, Sheriff Inmate Trust, CSCD Restitution, District Attorney Check Fee Restitution checks, District Attorney undeliverable payments totaling $52,592.95 and crediting the monies to the General Fund. 20. Approval of an order canceling previously issued Central Disbursement, Payroll, Fee Office Refund, Sheriff Inmate Trust, CSCD Restitution Checks, and District Attorney undeliverable payments totaling $2,421.70 to be credited to the Unclaimed Money Fund that are subject to public notification in accordance with Texas Property Code, Title 6. Unclaimed Property, Chapter 76. 21. Approval of an order canceling previously issued Central Disbursement, Elections, Payroll, Fee Office Refund, Sheriff Inmate Trust, CSCD Restitution checks and District Attorney undeliverable payments totaling $23,471.13 to be escheated to the state in accordance with Texas Property Code, Title 6. Unclaimed Property, Chapter 72-76. 22. Approval of an order canceling 16,947 previously issued Jury checks totaling $119,098 and crediting the monies to the General Fund. 23. Approval of an order canceling previously issued refund checks from Bexar County Tax Office for 41 checks totaling $70,109.15 to be escheated to the state in accordance with Texas Property Code, Title 6. Unclaimed property, Chapter 76 and the monies from these accounts be transferred and then be paid to the County General Fund and Texas Comptroller of Public Accounts. 24. Approval of an order canceling previously issued refund checks from Bexar County Tax Office for 33 checks totaling $2,198.97 to be credited to the Unclaimed Money Fund and subject to publication notification on accordance with Texas Property Code, Title 6. Unclaimed property, Chapter 76. 25. Approval of an order canceling previously issued refund checks for overpayment or erroneous payment of taxes from the Bexar County Tax Office for 129 checks totaling $89,346.22 in accordance with Tax Code Chapter 31.11, Refunds of Overpayments or Erroneous Payments and the monies from accounts be transferred and then be paid to the County General Fund. 26. Approval of an order canceling previously issued refund checks from Bexar County Tax Office for 110 checks totaling $1,843.08 and crediting the monies to the Unclaimed Money Fund. Item(s) Brought by Purchasing: (Mary Quinones) 27. Awarding the renewal of a contract with Associated Time Instruments Company for the purchase of maintenance and service of parking equipment for all County garages beginning upon award and ending May 21, 2017, for an estimated annual amount of $47,050; this amount includes the addition of the Federal Reserve Building, as requested by the Facilities Management Department; and authorizing the Purchasing Agent to execute and file the appropriate documents for record. 28. Awarding the renewal of a service contract with Corine Casas to provide for the purchase of Notary Concession Services at the Bexar County Courthouse for a one-year period beginning June 21, 2016 and ending June 20, 2017 under the same terms, conditions and pricing for a total annual revenue amount of $4,200; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. 29. Awarding a delivery order to SpawGlass Building Services to provide for the purchase of construction services to furnish all labor and materials for the Justice Center 4th Court of Appeals Renovations Project, in the amount of $65,756.69, as requested by the Facilities Department through a BuyBoard cooperative contract; and authorizing the Purchasing Agent to execute contract and file appropriate award documents for the record. 30. Awarding a delivery order to AAA Time Saver Services to provide for the purchase of construction services to furnish all labor and materials for the Adult Detention Center Exterior Lighting Project, in the amount of $83,287.37, as requested by the Facilities Management Department through The Interlocal Purchasing System (TIPS) cooperative agreement; and authorizing the Purchasing Agent to execute contract and file appropriate award documents for the record. 31. Awarding a delivery order to Tejas Premier Building Contractor, Inc. (SWMBE) to provide for the purchase of construction services for the Interior Renovation at the Tejeda Courts Building, in the amount of $252,478.75 as requested by the Facilities Management Department through a State of Texas cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. Item(s) Brought by Community Resources: (Eddie Ortega) 34. Approval of the Agreement between Bexar County and City of Helotes to provide funds for the Leslie Road ADA Curb Cuts for the 2015 Community Development Block Grant Funds in the amount of $25,000. 35. Approval of contract totaling $82,862.85 with the BEAT AIDS Coalition Trust for services funded for FY2016-2017 Ryan White Part A and Part A Minority AIDS Initiative (MAI) programs for the contract period beginning March 1, 2016 through February 28, 2017. 36. Approval of contract totaling $445,567.39 with Centro Med for services funded under FY2016-2017 Ryan White Part A Formula and Part A Minority AIDS Initiative (MAI) for the contract period beginning March 1, 2016 through February 28, 2017. 37. Approval of contract totaling $645,074.57 with the San Antonio AIDS Foundation for services funded under FY2016-2017 Ryan White Part A Formula and Part A Minority AIDS Initiative (MAI) for the contract period beginning March 1, 2016 through February 28, 2017. 39. Approval of Engineering Services Agreement between Bexar County and Poznecki-Camarillo, Inc. (SMWBE) in the amount of $562,009 for professional engineering services in connection with the Detailed Design Phase of the Marshall Road -US 281 to Bulverde Road. Precinct Number 3. 40. Approval of 2 contract amendments to provide detailed design services for the County Wide Pedestrian Crossing Project. a. Approval of the First Amendment to the Engineering Services Agreement between Bexar County and Kimley-Horn and Associates, Inc., for Detailed Design Services in an amount not to exceed $121,805 for engineering fees related to the County Wide Pedestrian Crossing Evaluations. County Wide. b. Approval of the First Amendment to the Engineering Services Agreement between Bexar County and Dannenbaum Engineering Corporation, for Detailed Design Services in an amount not to exceed $132,950 for engineering fees related to the County Wide Pedestrian Crossing Evaluations. County Wide. 41. Approval of the First Amendment of the Engineering Service Agreement between Bexar County and Reynolds, Smith and Hills, Inc., for Management and Inspection Services increasing the contract by $419,369.51 to perform additional construction management and construction services required to complete the project in the amount not to exceed $1,352,729.51 for fees related to the Glen Mont Drive (MPO) Project and associated budget transfer. Precinct 4. 42. Approval to negotiate with HNTB Corporation for Professional Services for Acquisition and Relocation in support of a grant to acquire properties in and around Randolph Air Force Base (RAFB) for Joint Base San Antonio (JBSA). Precinct 4. 43. Approval of an Adopt-A-Roadway Agreement between Bexar County and Girl Scout Troop 416 for picking up litter and promoting a litter-free environment on 1 mile Section on Wiseman Road starting at Cottonwood Way going West for 1 mile for the time period beginning June 21, 2016 and ending June 21, 20,18. Precinct 1. 44. Approval of Roadway Field Alteration Request Number 2 between Bexar County and Spaw Glass Civil Construction, Inc., requesting to increase the contract amount by $90,422.51 in connection with the Public Works Capital Project, Walzem Road Reconstruction Project. Precinct Number 4. 45. Approval of subdivision plat#150500 within the Extra Territorial Jurisdiction of the City of San Antonio: Alamo Ranch Unit 53B Phase 2, owner: Pulte Homes of Texas, L.P., located southwest of Sabinal River and Roadstead Way, not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 46. Approval of subdivision plat#l 50342 within the Extra Territorial Jurisdiction of the City of San Antonio: Arcadia Ridge Unit 5A Phase II, owner: Pulte Homes of Texas, L.P., located northwest of Laurel Branch and Desert Candle, not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 47. Authorizing the purchase of a Permanent Drainage Easement, Tract 9.1 being a 0.336 of an acre, or 14,628 square feet, and Tract 9.2 being a 0.202 of an acre, or 8,790 square feet, tracts of land being out of Lot 3, Block 3 of the Evans Valley Acres Subdivision, recorded in Volume 6400, Pages 185 - 188 of the Deed and Plat Records of Bexar County, Texas, said Lot 3 conveyed to Alacia Anne Ingamells by instrument recorded in Volume 6558, Pages 1814 - 1816 of the Official Public Records of Bexar County, Texas, all within CB 4526A of the City of Helotes, Bexar County, Texas, from Alacia Anne Ingamells, Owner of Record, for total appraised value of $30,000.00, plus applicable closing costs. French Creek Tributary NWWC (LC23) Flood Control Project. Precinct Number 3. 48. Authorizing the purchase of a Permanent Drainage Easement being a 0.234 of an acre, or 10,208 square feet, tract of land being out of Lot 8, Block 3; a 0.021 of an acre, or 922 square feet, tract of land, being out of Lot 7, Block 3, and a 0.056 of an acre, or 2,455 square feet, tract of land out of Lot 7, Block 3, all being out of the Helotes Park Estates Subdivision, all being recorded in Volume 4900, Pages 231 - 239 of the Deed and Plat Records of Bexar County, Texas and all being conveyed to Gary L. and Mona S. Parks by instrument recorded in Volume 6367, Pages 156-158 of the Official Public Records of Bexar County, Texas, from Gary L. and Mona S. Parks, Owners of Record, in the amount of $40,800.00, total appraised value, plus applicable closing costs. French Creek Tributary NWWC (LC23) Flood Control Project. Precinct Number 3. 49. Authorizing the purchase of a Permanent Drainage Easement being 0.055 of an acre, or 2,378 square feet, tract of land being out of Lot 30, Block 1 of the Evans Valley Acres Subdivision, recorded in Volume 6400, Pages 185-188 of the Deed and Plat Records of Bexar County, Texas, said Lot 30 conveyed to Vernon Goetz Baumann and Peggy Ann Baumann by instrument recorded in Volume 1569, Pages 493 -496 of the Official Public Records of Bexar County, Texas, all within CB 4526A of the City of Helotes, Bexar County, Texas from Vernon Goetz Baumann and Peggy Ann Baumann, Owners of Record in the amount of $5,000.00 total appraised value, including administrative settlement, plus applicable closing costs. French Creek Tributary NWWC (LC23) Flood Control Project. Precinct Number 3. 50. Order accepting the following streets and drains in the identified subdivisions for County maintenance to begin June 21, 2016: SUBDIVISION STREET/DRAIN Kallison Ranch, Unit 04-A Phase 01 Palomino Place 359.21 If Plat No. 140196 Asphalt Width: 28' Precinct # 2 Rawhide Way 148.88 If Asphalt Width: 28' Clydesdale Trail 1,145.3 If Asphalt Width: 28' Drain "A" 11.0 If Drain "B" 11.0 If 51. Approval to establish Traffic Control devices as Stop Zones and a No Thru Truck Zone at specified locations in Precinct 1. NO THRU TRUCK ZONES TO BE ESTABLISHED: Precinct Number 1 The No Thru Truck Sign shall be on Emerald Edge from Grosenbacher Rd to end of road and read: "Trucks over 1 ton prohibited (except local delivery)." STOP ZONES TO BE ESTABLISHED: Precinct Number 1 Redbird Ranch Unit 7B Plat #150395 The Stop Sign shall be on Field Sparrow at its intersection with Brown Thrasher. (1 stop) The Stop Sign shall be on Field Sparrow at its intersection with Red Crossbill. (1 stop) The Stop Sign shall be on Cinnamon Teal at its intersection with Red Crossbill. (1 stop) Alamo Ranch Unit 53B Phase 2 Plat #150500 The Stop Sign shall be on Sabinal River at its intersection with Jumper Grove. (1 stop) Item(s) Brought by Resource Management: (Tina Smith-Dean) 52. Ratification of a submission of an electronic grant application to the Office of the Governor's "Body Worn Camera Program" for the Bexar County Digital Evidence Ingestion Platform Project in the amount of $562,685 which includes $392,338 in Governor's Office funds and $170,347 in local in-kind matching funds, approval of a resolution, and acceptances of funds if awarded. The term of the grant is from September 1, 2016 through August 31, 2017. 53. Approval of the renewal of a policy with Affiliated FM, through Frost Insurance, providing Bexar County with property insurance coverage for a one year period beginning July 1, 2016 and ending July 1, 2017 for a total premium amount of $316,347. 54. Approval of an order by the Commissioners Court of Bexar County, Texas authorizing the issuance of "Bexar County, Texas Combination Tax and Revenue Certificates of Obligation, Series 2016"; providing for the payment of said certificates by the levy of an ad valorem tax upon all taxable property within the County and further securing said certificates by a lien on and pledge of the pledged revenues of the parking station; providing the terms and conditions of said certificates and resolving other matters incident and relating to the issuance, payment, security, sale, and delivery of said certificates, including the approval and distribution of an Official Statement; authorizing the execution of a paying agent/registrar agreement and a purchase contract; complying with the requirements imposed by the letter of representations previously executed with the depository trust company; delegating the authority to certain members of the Commissioners Court and County Staff to execute certain documents relating to the sale of the certificates; and providing an effective date. Item(s) Brought by Judicial Services: (Mike Lozito) 55. Approval and execution of the Ninth Amendment to Agreement for Professional Services between Bexar County and Rosetta's Key to increase funding by $14,150 for substance abuse and mental health treatment for the Felony Drug Court; Felony Dual Diagnosis and Felony Reentry Courts utilizing Substance Abuse and Mental Health Services Grant #1H79TI026078-01 and Bureau of Justice Grant #2015-DC-BX0059 with an amount not to exceed $200,407. The term of the Agreement will begin September 30, 2016 through September 29, 2017.
Filing for record the following legal and administrative documents and directing the Criminal District Attorney's Office to take action, if necessary: a. Rival and Fourth Amendment to Lease Agreement between Bexar County and SATX SCL, LLC, approved May 17, 2016. b. Letter received from John Marsh to Shapiro Schwartz, LLP, regarding the Notice of Trustee's Sale for property at 2 Montique Court, San Antonio. c. Fax letter regarding Plaintiffs Response to Motion to Dismiss; Plaintiffs Motion for Sanctions; Plaintiffs Request for Hearing on Appeal; Re: Veronica Hignojoz v. Susan L. Pamerleau, Bexar County Sheriff. d. Letter from Jim L. Culpepper & Associations, Re: Claim of Tynesia Johnson, individually and as next friend of 11 year old Elijah Johnson Fields and Dylan Johnson Fields. e. Fax letters from the Deputy Sheriffs' Association of Bexar County, Juan Contreras, President; regarding the following: DSABC - Grievance 2016-DSABC-Class 01 Notice of Intention to Submit Step 3 Negotiations. DSABC -Notice of Arbitration for Deputy Melissa Campbell DSABC - Grievance 2016-DSABC-04 Notice of Intention to submit Step 3 Negotiations.
32. Awarding a delivery order to Sam Pack's Five Star Ford to provide for the purchase of two (2) 2016 Ford Explorers in the amount of $62,686.26 as requested by the Judicial Services Department through a State of Texas cooperative agreement; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. 33. Awarding a delivery order to Sam Pack's Five Star Chevrolet to provide for the purchase of one (1) 2016 Chevrolet Tahoe for the Judicial Services Department in the amount of $35,376.30 through a State of Texas cooperative agreement; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record.
Approval of the First Amended Agreement to the Agreement for High Water Detection System Phase III between Bexar County and High Sierra Electronics and the approval of two Interlocal Agreements in connection with the Flood Control Capital Project, High Water Detection System CW1, Purchase Order Number 5043290, Countywide a. The First Amended Agreement to Agreement with High Sierra Electronics in the amount of $258,691 for a total not to exceed contract amount of $5,562,086. b. Interlocal Agreement between Bexar County and the City of San Antonio (COSA) establishes terms and conditions for the operation and maintenance of High Water Detection Systems upon substantial completion of the construction installed within COSA City Limits. c. Interlocal Agreement between Bexar County and the City of Alamo Heights (CoAH) establishes terms and conditions for the operation and maintenance of High Water Detection Systems upon substantial completion of the construction installed within CoAH City Limits.
Discussion and appropriate action regarding the adoption of a resolution requesting the State of Texas increase funding for indigent defense.
Discussion and appropriate action for the orders necessary for the conduct of the Tuesday, August 2, 2016 Special Runoff Election to Fill a Vacancy in State Representative District 120 to include: a. An Order calling the Special Election; b. An Order designating the main early voting location and branch locations; c. An Order setting compensation for the deputy early voting clerks for early voting; d. An Order adopting a voting system to be used; e. An Order adopting the resolution designating the number of clerks authorized; f. An Order adopting a resolution for the rate of pay for Election Day judges and clerks; g. An Order establishing an early ballot board; h. An Order establishing a Central Counting Station and appointing a Presiding Judge;
Presentation, discussion and appropriate action regarding the Workforce Solutions-Alamo 2016-2017 program year budget.
Discussion and appropriate action regarding the approval of the First Amendment to the Engineering Services Agreement between Bexar County and CP&Y, Inc. (SMWBE), for Detailed Design Services in an amount not to exceed $1,540,329.91 for professional engineering services in connection with the Detailed Design Phase and Construction Phase of the Capital Project, Talley Road - Potranco Road to Wiseman Blvd Project, Precinct 1.
Discussion and appropriate action regarding the following: a. Authorizing the County Judge to execute a professional services agreement with HOK in the amount of $628,120 for design and construction administration related to sub-project 1 of phase 2 of the ADC Annex Conversion Project as requested by Facilities Management. b. Authorizing the County Judge to execute a professional services agreement with LPA in the amount of $360,500 for design and construction administration related to sub-project 2 of phase 2 of the ADC Annex Conversion Project as requested by Facilities. c. Authorizing the County Judge to execute a professional services agreement with Slay Architecture in the amount of $108,150 for design and construction administration related to sub-project 3 of phase 2 of the ADC Annex Conversion Project as requested by Facilities Management. d. Authorizing the County Judge to execute a professional services agreement with Chesney Morales Partners, Inc. in the amount of $107,876.50 for design and construction administration related to sub-project 4 of phase 2 of the ADC Annex Conversion Project as requested by Facilities Management. e. Discussion and appropriate action regarding approval of contract for $2,388,718 with Turner Construction Company -previously shortlisted contractor - for construction services as it relates to ADC Annex conversion projects by the Facilities Management Department.
Acceptance of an FLSA summary report regarding non-exempt County personnel that have accrued FLSA hours in excess of 199 but less than 240, and law enforcement personnel FLSA hours in excess of 439 but less than 480, as of the month of May 2016. Authorization to pay those employees who have accumulated hours in excess of the FLSA maximum level for an estimated amount of $59,740.
(Pursuant to Chapter 551, Texas Government Code) EXECUTIVE SESSION ITEMS MAY BE DIICUSSED AND ACTED UPON, IF APPROPRIATE, IN OPEN SESSIONI 65. Discussion and appropriate action regarding an agreement with the Internal Revenue Service to make certain changes and adjustments related to employee classifications and benefits. 66. § 551.071 Consultation with Attorney for advice regarding: a. Legal issues pertaining to the following matters in which the duty of the attorney for Bexar County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly conflicts with the Open Meetings Act: i. Constable Vehicle Use and Overtime policies;
Discussion and appropriate action regarding an agreement with the Internal Revenue Service to make certain changes and adjustments related to employee classifications and benefits.