1. Opening Prayer: (Nelson Wolff) 2. Pledge of Allegiance (Nelson Wolff)
CEREMONIAL ITEM(S): a. Presentation of a service pin recognizing Bexar County employees for 25 years of service: Name Date Employed Years Office/Department Mark A. Ramirez 3/1/1991 25 Sheriffs Office 'Estimated Presentation n Ime: 5 minutes) (Court) b. Presentation of a proclamation on behalf of Commissioners Court recognizing His Royal Majesty, El Rey Feo LXVIII, Darren Casey and his Royal Court and the presentation of Fiesta medals in celebration of "Fiesta Week." (Estimated Presentation Time: 10 minutes) (Court) c. Presentation of a proclamation on behalf of Commissioners Court recognizing the Witte Museum and the newly opened Mays Family Center. (Estimated Presentation Time: 5 minutes) (Nelson Wolff/Court) d. Presentation of a proclamation on behalf of Commissioners Court recognizing May 1, 2016 through May 7, 2016 as "National Correctional Officer and Employees Week". (Estimated Presentation Time: 5 minutes) (Paul Elizondo/Court) e. Presentation of a proclamation on behalf of Commissioners Court to the US Navy proclaiming April 18, 2016 through April 24, 2016 as "Navy Week" in San Antonio, County of Bexar. (Estimated Presentation Time: 5 minutes) (Kevin Wolff/Court) f. Presentation of a proclamation on behalf of Commissioners Court recognizing and proclaiming the month of April as "Little Joe Month." (Estimated Presentation Time: 5 minutes) (Sergio "Chico" Rodriguez/Court)
4. SPECIAL PRESENTATION: a. Discussion and appropriate action regarding a donation of 200 tickets from Children's Ballet of San Antonio, which would be distributed to Bexar County employees by the Human Resources Department. (Estimated Presentation Time: 5 minutes) (Nelson Wolff) 5. Communications from citizens who signed the register to speak.
All items under the Consent Agenda are heard and acted upon collectively unless opposition is presented, in which case the contested item will be considered, discussed, and appropriate action taken separately. Items(s) Brought by Sheriffs Office: (Susan Pamerleaul 9. Authorization and approval for the Sheriffs Office to pay bills from Fiscal Year 2016 invoice(s) in the amount of $354.49. Services are for the repair and equipment of machinery and BCSO vehicles. 10. Approval of a request to hire Mark T. Feeney, a Bexar County retiree, as a Detention Officer - effective April 19, 2016. 3 Item(s) Brought by County Auditor: (Susan Yeatts) 11. Authorization and approval for the County Auditor to pay routine bills from Monday, April 18, 2016 through Friday, April 29, 2016. 12. Authorization to distribute payroll, including overtime, uniform allowances, and auto allowances to be paid Friday, April 29, 2016. 13. Approval of bills to include claims registers for Wednesday, April 6, 2016, Friday, April 8, 2016, Wednesday, April 13, 2016 and Friday, April 15, 2016. 14. Request approval for $678,191.40 in Tax Overpayment or Erroneous Payment Refunds due to 58 individual tax accounts for tax payments received per Section 31.11, which have been reviewed by the Auditor's Office and found to be valid. 15. Approval of Tax Assessor-Collector's Report of Taxes collected in March 2016 and approval of the order transferring tax collections for the month of March 2016 from unallocated receipts. 17. Acceptance of the certification by the County Auditor, pursuant to Local Government Code §111.0108, of additional revenue available for the Bexar County Sheriffs State Asset Forfeiture Fund 312 in the amount of $10,242. The Commissioners Court is not hereby adopting a special budget. Item(s) Brought by Purchasing: (Mary Quinones) 18. Authorizing the execution of an agreement with The Bubble Bath Carwash, L.L.C. to provide Bexar County with the purchase of Carwashing Services for the period beginning upon award and ending April 18, 2018 in the estimated annual amount of $175,560, as requested by the Public Works Department/Fleet Division and authorizing the Purchasing Agent to file the appropriate award documents for record. 19. Awarding a requirements contract to Versatex Services to provide for the purchase of Property Abatement Services for the Public Works Department, in the estimated annual amount of $40,000 and requesting authority to re-advertise requirement, Public Works requires more than one contractor to perform these services; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 20. Awarding a requirements contract to Hydradyne, LLC to provide for the purchase of Hoses, Fittings and Adapters for the Public Works Department, in the estimated annual amount of $10,000; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 21. Granting a discretionary exemption to the competitive bidding requirements set forth in the Texas County Purchasing Act for the purpose of awarding a contract on a sole source basis to System Innovators, a Division of N. Harris Computer Corporation, for the purchase of the County cashiering system hardware/software maintenance support beginning January 1, 2016 and ending December 31, 2020 in the total amount of $486,286.90; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record 22. Awarding the renewal of an agreement for Telecommunications Maintenance Services with Globalscope Communications, Inc. to provide Bexar County with Countywide Avaya Equipment Maintenance Services beginning May 1, 2016 and ending April 30, 2017 in the amount of $372,000, as requested by the Information Technology Department (BCIT); and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 23. Approval to declare six (6) surplus vehicles for auction in accordance with Local Government Code 263.152. (A)(1)(C)(6). 24. Awarding a delivery order to KOFILE Technologies, Inc. to provide for the preservation to the District Clerk civil and criminal historical records as requested by the District Clerk in the amount of $795,938.75, through the State of Texas, TXMAS cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. 25. Awarding a delivery order to Ace Relocation Systems to provide for the purchase of Transportation Services for the delivery and pick up of elections equipment as requested by the Elections Department in the estimated amount of $127,644 through a State of Texas cooperative contract; and authorizing the Purchasing Agent to execute contract and file appropriate award documents for the record. 26. Awarding a delivery order to Executive Information Services, Inc. for the purchase of SAS Data Integration annual software maintenance in the amount of $78,759, as requested by the Information Technology Department through a General Services Administration cooperative contract; and authorizing the Purchasing Agent to execute contract and file appropriate award documents for the record. 27. Approval of the appointments and reappointments of the following nominations to the San Antonio Area HIV Health Services Planning Council with a term beginning on March 1, 2016 and ending February 28, 2018: APPOINTMENTS Name Membership Category Replacing Daniella Costa Part C Provider Martha Prado REAPPOINTMENTS Name Membership Category Replacing Lucia Bustamante Part D Provider N/A Naomi Brown Social Service Provider N/A Richard Davidson Substance Abuse Provider N/A Ezekiel Gonzalez Affected Community; Youth N/A LaKeisha Hester Mental Health Provider N/A Annie Johnson Medicaid Representative N/A Steven Manning Affected Community N/A Donald Rodriguez Affected Community N/A Mary Jo Rodriguez Health Care Provider N/A Frank Rosas Affected Community N/A Glenda Small Affected Community N/A 28. Approval of the Assignment of Engineering Services Agreements from Land Design Partners, Inc. to Stantec Consulting Services Inc., for the following projects: a) Engineering Services Agreement for Rock Creek NWWC/Outfall SA-6, BC 2008-310 approved September 9, 2008, Precinct 3; b) Engineering Services Agreement for Rock Creek Phase II SA-6A, BC 2012-468 approved January 15, 2013, Precinct 3. 29. Approval of the Assignment of Engineering Services Agreement from Bury - SAN, Inc. to Stantec Consulting Services Inc., for Toutant Beauregard Low Water Crossings LC-34, Purchase Order No. 11568052, Precinct 3. 30. Approval of SAWS Field Alteration Request Number 2 between Bexar County and J3 Company LLC, requesting to increase contract amount by $7,350 in connection with the Babcock Phase V Project, to be paid by SAWS at no cost to the County. Precinct Number 3. 31. Authorization of acquisition of fee simple title to three tracts of land located in New County Block 1347 to be used for parking and related facilities in furtherance of the BiblioTech branch to be developed at Wheatley Choice Phase II, located at 1023 N. Walters Ave, San Antonio, Texas 78202; said tracts of land located at 2006, 2014 and 2018 Burnet Street, City of San Antonio, Bexar County, Texas, Precinct Number 4. 32. Authorizing the sale of property struck off to Bexar County for delinquent taxes known as cause number 2013-TA1-01456; account number 028530070060; New City Block 2853 Block 7 Lot 6 in the City of San Antonio, Bexar County, Texas, as shown in Volume 05647, Page 0517 of the Deed and Plat Records of Bexar County, Texas; located at 104 McKay for $8,221.41, the total purchase price of the property to the San Antonio River Authority, pursuant to Section 34.05(h) of the Texas Tax Code and authorizing the execution of deed. Precinct Number 1 33. Approval of subdivision plat#150331 within the Extra Territorial Jurisdiction of the City of San Antonio: Alamo Ranch 20 & 21 Ph 4, owner: Lennar Homes of Texas Land & Construction, LTD., located southeast of Segovia Way and Camp Real Ln., not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 34. Approval to establish Traffic Control devices as Stop Zones and a No Thru Truck Zone at specified locations in Precincts 1 and 2. STOP ZONES TO BE ESTABLISHED; Precinct Number 1 All Way Stop Locations The Stop Signs shall be on Lone Star Pkwy at its intersection with Wild Pine. This makes this intersection an all-way stop. The Stop Signs shall be on Lone Star Pkwy at its intersection with Volunteer Pkwy / El Bosque. This makes this intersection an all-way stop. Precinct Number 2 Savannah Subdivision Unit 10 Plat #150072 The Stop Sign shall be on Trail Blazer at its intersection with Valley Lake. (1 stop) NO THR U TR UCK ZONES TO BE ESTABLISHED: Precinct Number 2 The No Thru Truck Sign shall be on Tausch Drive from County line by loop 1604 West to Obra Drive and read: "Trucks Over 1 Ton Prohibited (Except Local Delivery)." 35. Order accepting the following streets and drains in the identified subdivisions for County maintenance to begin April 19,2016: SUBDIVISION STREET/DRAIN Falcon Landing, Unit 02 Plat Number 140366 Precinct # 1 Delta Point 536.2 If Asphalt Width: 28' Clipper Harbor 358.13 If Asphalt Width: 42' Pioneer Field 1,400.89 If Asphalt Width: 28' Daystar Pass 145.0 If Asphalt Width: 28' Cascade Point 284.0 If Asphalt Width: 28' Drain "A" 11.0 If American Lotus, Unit 04 Plat Number 140046 Precinct # 1 Drain "B" 11.0 If Caraway Hill 640.87 If Asphalt Width: 28' Scent of Basil 476.37 If Asphalt Width: 28' Anise Lane 581.6 If Asphalt Width: 28' Sawyer Meadows, Unit 02-A Plat Number 130351 Precinct # 2 Sawyer Valley 358.79 If Asphalt Width: 72' Breakaway Pass 315.0 Asphalt Width: 28' Drain "B" 171.73 If Redbird Ranch, Unit 07-C Plat Number 130316 Precinct # 1 Cinnamon Teal 714.41 If Asphalt Width: 28' Field Sparrow 600.22 If Asphalt Width: 28' Red Crossbill 563.15 If Asphalt Width: 478.75 If of 42' wide pavement 84.40 If of 28' wide pavement SUBDIVISION STREET/DRAIN Stillwater Ranch, Unit 18 Plat Number 140378 Precinct # 2 Cathedral Peak 673.49 If Saddle Creek Estates Plat Number 130143 Precinct # 1 Pinto Canyon 1,002.55 If Asphalt Width: 40' Lajitas Bend 1,639.13 If Asphalt Width: 28' Asphalt Width: 28' Cowpoke 331.07 If Asphalt Width: 28' White Crown 485.38 If Asphalt Width: 28' Drain "A-l" 43.16 If Drain "B" 338.95 If Peoples Drive 2,093.41 If Asphalt Width: 28' Becker Bend 309.24 If Asphalt Width: 28' Saddle Run 262.35 If Asphalt Width: 28' Saddle Spur 3,126.81 If Asphalt Width: 28' Becker Way 588.46 If Asphalt Width: 28' Drain "A" 101.61 If Drain "B" 11.0 If Drain "C" 11.0 If Drain "D" 11.0 If Item(s) Brought by Economic Development: (David Marquez) 36. Permission to negotiate a Grant Agreement between County of Bexar and Xconomy with a term of April 19, 2016 through April 19, 2017, in an amount not to exceed $5,000 to promote the local Tech Ecosystem. 37. Approval and authorization for the Economic Development Department to pay an invoice as submitted by Tech Bloc in the amount of $7,500 for sponsorship of the inaugural Women of Tech Bloc Luncheon. Item(s) Brought by Facilities: (Dan Curry) 39. Authorizing the County Judge to execute Professional Services Agreement between Bexar County and Chesney Morales Partners, Inc. in the amount of $55,000 for Architectural Services in connection with a conceptual study for the Justice of the Peace 3 facility to be located at 320 Interpark Boulevard, San Antonio, TX 78216, a building recently purchased by Bexar County. INDIVIDUAL AGENDA ITEMS: The following Individual Agenda Items may be considered at any time during this meeting: Item(s) Brought by Economic Development: (David Marquez) 40. Discussion regarding a presentation by FreeFlow Research/Choose San Antonio of the results of the inaugural "SATX at SXSW" Technology Ecosystem branding and promotion activities held March 11, 2016 in Austin, TX at the 2016 South by Southwest (SXSW) Interactive. (Estimated Presentation Time: 10 minutes) (David Marquez) Item(s) Brought by County Auditor: (Susan Yeatts) 41. Discussion and appropriate action regarding the presentation by Rene Gonzalez of Garza/Gonzalez & Associates of the independent auditor report for Bexar County's Comprehensive Annual Financial Report (CAFR) and the Management's Discussion and Analysis for the fiscal year ended September 30, 2015. (Estimated Presentation Time: 10 minutes) (Susan Yeatts) Item(s) Brought by Public Works: (Renee Green) 42. Authorizing the use of the power of eminent domain and approval of an Order declaring the public use and necessity for the acquisition of a Permanent Drainage Easement being 19.348 acre tract of land and a 0.308 of an acre (13,404 square feet) tract of land by Temporary Construction Easement both being in the Clemente Texada Survey No. 69, Abstract No. 737, County Block 4332, Bexar County, Texas, and being part of a 38.23 acre tract of land conveyed to Sunset Vista Association, Inc. as recorded in Volume 1104, Page 552, of the Real Property Records of Bexar County, Texas in a Deed Without Warranty to Sunset Vista Association, Inc. and the Permanent Drainage Easement and the Temporary Construction Easement being more particularly described by metes and bounds as shown in Exhibits "A," and "B", respectively, attached hereto and incorporated herein for all purposes, together with the right of ingress and egress, as part of the Medio Creek Sunset Subdivision Drainage Improvements Project (MR32), which will advance and achieve the public use of mitigating flooding to reduce threats to the health and safety of the public, and to properties in the Sunset Subdivision by widening and/or realigning the channels in Medio Creek, and authorizing the institution of condemnation proceedings to acquire the necessary land rights. Flood Control Capital Improvements Project, Medio Creek Sunset Subdivision, MR32. Precinct Number 1. (Estimated Presentation Time: 5 minutes) (Renee Green) 43. Discussion and appropriate action regarding approval of the Seventh Amendment to the Inter-Local Agreement between Bexar County and San Antonio River Authority for Real Estate Services in connection with Bexar County Flood Control Capital Improvement Program, decreasing the contract by $271,090.36 for a final amount of $4,264,707.92. (Estimated Presentation Time: 10 minutes) (Renee Green) Item(s) Brought by Information Technology: (Catherine Maras) 44. Discussion and appropriate action regarding the approval to pay Microsoft the (3) three year True-Up cost of $2,456,237.90 for software licenses utilized by Bexar County and authorizing the Purchasing Agent to execute and file the appropriate award document for record. (Estimated Presentation Time: 10 minutes) (Catherine Maras) 9 Item(s) Brought by the County Manager: (David Smith) 45. Discussion and appropriate action regarding the First Amendment to the Cooperative Agreement between Bexar County and the San Antonio River Authority for the Design of the San Pedro Creek Improvements Project; authorizing the purchase of property required for the completion of Phases 1 & 2 of the project, for a total amount not to exceed $4,200,000. (Estimated Presentation Time: 10 minutes) (David Smith / Suzanne Scott) 46. Presentation, discussion and appropriate action regarding the Long Range Financial Forecast for FY 2016-17 through FY 2020-21. (Estimated Presentation Time: 10 minutes) (Tina Smith-Dean)
Acceptance of an FLSA summary report regarding non-exempt County personnel that have accrued FLSA hours in excess of 199 but less than 240, and law enforcement personnel FLSA hours in excess of 439 but less than 480, as of the month ending March 2016. Authorization to pay those employees who have accumulated hours in excess of the FLSA maximum level for an estimated amount of $53,622.
Awarding a delivery order to KOFILE Technologies, Inc. to provide for the preservation to the District Clerk civil and criminal historical records as requested by the District Clerk in the amount of $795,938.75, through the State of Texas, TXMAS cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record.
Authorizing the County Judge to execute Professional Services Agreement between Bexar County and FORD, POWELL & CARSON ARCHITECTS & PLANNERS, INC, in the amount of $344,600 for Design services in connection with the Cadena Reeves Justice Center upgrade project build out.
7. Filing for record the following legal and administrative documents and directing the Criminal District Attorney's Office to take action, if necessary: a. Local Project Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with no required match, between Bexar County and Texas Department of Transportation (CSJ #2452-01-056), approved February 9, 2016. b. Local Project Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with no required match, between Bexar County and Texas Department of Transportation (CSJ #2452-01-059), approved February 9, 2016. c. Local Project Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with no required match, between Bexar County and Texas Department of Transportation (CSJ #0253-04-146 & 0253-04-138), approved February 9, 2016. d. Agreement to Contribute Right of Way Funds (Fixed Price) between Bexar County and Texas Department of Transportation, approved February 9, 2016. e. Bexar County Auditor's Monthly Financial Reports (Unaudited and Unadjusted) for January 31, 2016 and February 29, 2016. f. Notice of Claim submitted by The Levine Law Firm, Re: Billy Lunsford. g. Notice of Personal Injury Claim submitted by Wayne Wright Lawyers, Re: Vanessa A. Grant and Thomas B. Norris. 8. Approval of Commissioners Court minutes for April 5, 2016.
Discussion regarding a presentation by FreeFlow Research/Choose San Antonio of the results of the inaugural "SATX at SXSW" Technology Ecosystem branding and promotion activities held March 11, 2016 in Austin, TX at the 2016 South by Southwest (SXSW) Interactive. (Estimated Presentation Time: 10 minutes) (David Marquez)
Discussion and appropriate action regarding the presentation by Rene Gonzalez of Garza/Gonzalez & Associates of the independent auditor report for Bexar County's Comprehensive Annual Financial Report (CAFR) and the Management's Discussion and Analysis for the fiscal year ended September 30, 2015. (Estimated Presentation Time: 10 minutes) (Susan Yeatts)
Authorizing the use of the power of eminent domain and approval of an Order declaring the public use and necessity for the acquisition of a Permanent Drainage Easement being 19.348 acre tract of land and a 0.308 of an acre (13,404 square feet) tract of land by Temporary Construction Easement both being in the Clemente Texada Survey No. 69, Abstract No. 737, County Block 4332, Bexar County, Texas, and being part of a 38.23 acre tract of land conveyed to Sunset Vista Association, Inc. as recorded in Volume 1104, Page 552, of the Real Property Records of Bexar County, Texas in a Deed Without Warranty to Sunset Vista Association, Inc. and the Permanent Drainage Easement and the Temporary Construction Easement being more particularly described by metes and bounds as shown in Exhibits "A," and "B", respectively, attached hereto and incorporated herein for all purposes, together with the right of ingress and egress, as part of the Medio Creek Sunset Subdivision Drainage Improvements Project (MR32), which will advance and achieve the public use of mitigating flooding to reduce threats to the health and safety of the public, and to properties in the Sunset Subdivision by widening and/or realigning the channels in Medio Creek, and authorizing the institution of condemnation proceedings to acquire the necessary land rights. Flood Control Capital Improvements Project, Medio Creek Sunset Subdivision, MR32. Precinct Number 1. (Estimated Presentation Time: 5 minutes) (Renee Green)
Discussion and appropriate action regarding the approval to pay Microsoft the (3) three year True-Up cost of $2,456,237.90 for software licenses utilized by Bexar County and authorizing the Purchasing Agent to execute and file the appropriate award document for record. (Estimated Presentation Time: 10 minutes) (Catherine Maras)
Discussion and appropriate action regarding the First Amendment to the Cooperative Agreement between Bexar County and the San Antonio River Authority for the Design of the San Pedro Creek Improvements Project; authorizing the purchase of property required for the completion of Phases 1 & 2 of the project, for a total amount not to exceed $4,200,000. (Estimated Presentation Time: 10 minutes) (David Smith / Suzanne Scott)
Presentation, discussion and appropriate action regarding the Long Range Financial Forecast for FY 2016-17 through FY 2020-21. (Estimated Presentation Time: 10 minutes) (Tina Smith-Dean)
(Pursuant to Chapter 551, Texas Government Code) EXECUTIVE SESSION ITEMS MAY BE DISCUSSED AND ACTED UPON, IF APPROPRIATE, IN OPEN SESSION. 47. § 551.071 Consultation with Attorney for advice regarding: a. Legal issues pertaining to the following matters in which the duty of the attorney for Bexar County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly conflicts with the Open Meetings Act: i. Constable Vehicle Use and Overtime policies; ii. Red Berry Estate at 856 Gembler Rd; iii. Alameda Theater Restoration. Adjourn.
1. Opening Prayer: (Nelson Wolff) 2. Pledge of Allegiance (Nelson Wolff)
CEREMONIAL ITEM(S): a. Presentation of a service pin recognizing Bexar County employees for 25 years of service: Name Date Employed Years Office/Department Mark A. Ramirez 3/1/1991 25 Sheriffs Office 'Estimated Presentation n Ime: 5 minutes) (Court) b. Presentation of a proclamation on behalf of Commissioners Court recognizing His Royal Majesty, El Rey Feo LXVIII, Darren Casey and his Royal Court and the presentation of Fiesta medals in celebration of "Fiesta Week." (Estimated Presentation Time: 10 minutes) (Court) c. Presentation of a proclamation on behalf of Commissioners Court recognizing the Witte Museum and the newly opened Mays Family Center. (Estimated Presentation Time: 5 minutes) (Nelson Wolff/Court) d. Presentation of a proclamation on behalf of Commissioners Court recognizing May 1, 2016 through May 7, 2016 as "National Correctional Officer and Employees Week". (Estimated Presentation Time: 5 minutes) (Paul Elizondo/Court) e. Presentation of a proclamation on behalf of Commissioners Court to the US Navy proclaiming April 18, 2016 through April 24, 2016 as "Navy Week" in San Antonio, County of Bexar. (Estimated Presentation Time: 5 minutes) (Kevin Wolff/Court) f. Presentation of a proclamation on behalf of Commissioners Court recognizing and proclaiming the month of April as "Little Joe Month." (Estimated Presentation Time: 5 minutes) (Sergio "Chico" Rodriguez/Court)
4. SPECIAL PRESENTATION: a. Discussion and appropriate action regarding a donation of 200 tickets from Children's Ballet of San Antonio, which would be distributed to Bexar County employees by the Human Resources Department. (Estimated Presentation Time: 5 minutes) (Nelson Wolff) 5. Communications from citizens who signed the register to speak.
All items under the Consent Agenda are heard and acted upon collectively unless opposition is presented, in which case the contested item will be considered, discussed, and appropriate action taken separately. Items(s) Brought by Sheriffs Office: (Susan Pamerleaul 9. Authorization and approval for the Sheriffs Office to pay bills from Fiscal Year 2016 invoice(s) in the amount of $354.49. Services are for the repair and equipment of machinery and BCSO vehicles. 10. Approval of a request to hire Mark T. Feeney, a Bexar County retiree, as a Detention Officer - effective April 19, 2016. 3 Item(s) Brought by County Auditor: (Susan Yeatts) 11. Authorization and approval for the County Auditor to pay routine bills from Monday, April 18, 2016 through Friday, April 29, 2016. 12. Authorization to distribute payroll, including overtime, uniform allowances, and auto allowances to be paid Friday, April 29, 2016. 13. Approval of bills to include claims registers for Wednesday, April 6, 2016, Friday, April 8, 2016, Wednesday, April 13, 2016 and Friday, April 15, 2016. 14. Request approval for $678,191.40 in Tax Overpayment or Erroneous Payment Refunds due to 58 individual tax accounts for tax payments received per Section 31.11, which have been reviewed by the Auditor's Office and found to be valid. 15. Approval of Tax Assessor-Collector's Report of Taxes collected in March 2016 and approval of the order transferring tax collections for the month of March 2016 from unallocated receipts. 17. Acceptance of the certification by the County Auditor, pursuant to Local Government Code §111.0108, of additional revenue available for the Bexar County Sheriffs State Asset Forfeiture Fund 312 in the amount of $10,242. The Commissioners Court is not hereby adopting a special budget. Item(s) Brought by Purchasing: (Mary Quinones) 18. Authorizing the execution of an agreement with The Bubble Bath Carwash, L.L.C. to provide Bexar County with the purchase of Carwashing Services for the period beginning upon award and ending April 18, 2018 in the estimated annual amount of $175,560, as requested by the Public Works Department/Fleet Division and authorizing the Purchasing Agent to file the appropriate award documents for record. 19. Awarding a requirements contract to Versatex Services to provide for the purchase of Property Abatement Services for the Public Works Department, in the estimated annual amount of $40,000 and requesting authority to re-advertise requirement, Public Works requires more than one contractor to perform these services; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 20. Awarding a requirements contract to Hydradyne, LLC to provide for the purchase of Hoses, Fittings and Adapters for the Public Works Department, in the estimated annual amount of $10,000; and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 21. Granting a discretionary exemption to the competitive bidding requirements set forth in the Texas County Purchasing Act for the purpose of awarding a contract on a sole source basis to System Innovators, a Division of N. Harris Computer Corporation, for the purchase of the County cashiering system hardware/software maintenance support beginning January 1, 2016 and ending December 31, 2020 in the total amount of $486,286.90; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record 22. Awarding the renewal of an agreement for Telecommunications Maintenance Services with Globalscope Communications, Inc. to provide Bexar County with Countywide Avaya Equipment Maintenance Services beginning May 1, 2016 and ending April 30, 2017 in the amount of $372,000, as requested by the Information Technology Department (BCIT); and authorizing the Purchasing Agent to execute and file the appropriate award documents for the record. 23. Approval to declare six (6) surplus vehicles for auction in accordance with Local Government Code 263.152. (A)(1)(C)(6). 24. Awarding a delivery order to KOFILE Technologies, Inc. to provide for the preservation to the District Clerk civil and criminal historical records as requested by the District Clerk in the amount of $795,938.75, through the State of Texas, TXMAS cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record. 25. Awarding a delivery order to Ace Relocation Systems to provide for the purchase of Transportation Services for the delivery and pick up of elections equipment as requested by the Elections Department in the estimated amount of $127,644 through a State of Texas cooperative contract; and authorizing the Purchasing Agent to execute contract and file appropriate award documents for the record. 26. Awarding a delivery order to Executive Information Services, Inc. for the purchase of SAS Data Integration annual software maintenance in the amount of $78,759, as requested by the Information Technology Department through a General Services Administration cooperative contract; and authorizing the Purchasing Agent to execute contract and file appropriate award documents for the record. 27. Approval of the appointments and reappointments of the following nominations to the San Antonio Area HIV Health Services Planning Council with a term beginning on March 1, 2016 and ending February 28, 2018: APPOINTMENTS Name Membership Category Replacing Daniella Costa Part C Provider Martha Prado REAPPOINTMENTS Name Membership Category Replacing Lucia Bustamante Part D Provider N/A Naomi Brown Social Service Provider N/A Richard Davidson Substance Abuse Provider N/A Ezekiel Gonzalez Affected Community; Youth N/A LaKeisha Hester Mental Health Provider N/A Annie Johnson Medicaid Representative N/A Steven Manning Affected Community N/A Donald Rodriguez Affected Community N/A Mary Jo Rodriguez Health Care Provider N/A Frank Rosas Affected Community N/A Glenda Small Affected Community N/A 28. Approval of the Assignment of Engineering Services Agreements from Land Design Partners, Inc. to Stantec Consulting Services Inc., for the following projects: a) Engineering Services Agreement for Rock Creek NWWC/Outfall SA-6, BC 2008-310 approved September 9, 2008, Precinct 3; b) Engineering Services Agreement for Rock Creek Phase II SA-6A, BC 2012-468 approved January 15, 2013, Precinct 3. 29. Approval of the Assignment of Engineering Services Agreement from Bury - SAN, Inc. to Stantec Consulting Services Inc., for Toutant Beauregard Low Water Crossings LC-34, Purchase Order No. 11568052, Precinct 3. 30. Approval of SAWS Field Alteration Request Number 2 between Bexar County and J3 Company LLC, requesting to increase contract amount by $7,350 in connection with the Babcock Phase V Project, to be paid by SAWS at no cost to the County. Precinct Number 3. 31. Authorization of acquisition of fee simple title to three tracts of land located in New County Block 1347 to be used for parking and related facilities in furtherance of the BiblioTech branch to be developed at Wheatley Choice Phase II, located at 1023 N. Walters Ave, San Antonio, Texas 78202; said tracts of land located at 2006, 2014 and 2018 Burnet Street, City of San Antonio, Bexar County, Texas, Precinct Number 4. 32. Authorizing the sale of property struck off to Bexar County for delinquent taxes known as cause number 2013-TA1-01456; account number 028530070060; New City Block 2853 Block 7 Lot 6 in the City of San Antonio, Bexar County, Texas, as shown in Volume 05647, Page 0517 of the Deed and Plat Records of Bexar County, Texas; located at 104 McKay for $8,221.41, the total purchase price of the property to the San Antonio River Authority, pursuant to Section 34.05(h) of the Texas Tax Code and authorizing the execution of deed. Precinct Number 1 33. Approval of subdivision plat#150331 within the Extra Territorial Jurisdiction of the City of San Antonio: Alamo Ranch 20 & 21 Ph 4, owner: Lennar Homes of Texas Land & Construction, LTD., located southeast of Segovia Way and Camp Real Ln., not within the Edwards Aquifer Recharge Zone. Precinct Number 1. 34. Approval to establish Traffic Control devices as Stop Zones and a No Thru Truck Zone at specified locations in Precincts 1 and 2. STOP ZONES TO BE ESTABLISHED; Precinct Number 1 All Way Stop Locations The Stop Signs shall be on Lone Star Pkwy at its intersection with Wild Pine. This makes this intersection an all-way stop. The Stop Signs shall be on Lone Star Pkwy at its intersection with Volunteer Pkwy / El Bosque. This makes this intersection an all-way stop. Precinct Number 2 Savannah Subdivision Unit 10 Plat #150072 The Stop Sign shall be on Trail Blazer at its intersection with Valley Lake. (1 stop) NO THR U TR UCK ZONES TO BE ESTABLISHED: Precinct Number 2 The No Thru Truck Sign shall be on Tausch Drive from County line by loop 1604 West to Obra Drive and read: "Trucks Over 1 Ton Prohibited (Except Local Delivery)." 35. Order accepting the following streets and drains in the identified subdivisions for County maintenance to begin April 19,2016: SUBDIVISION STREET/DRAIN Falcon Landing, Unit 02 Plat Number 140366 Precinct # 1 Delta Point 536.2 If Asphalt Width: 28' Clipper Harbor 358.13 If Asphalt Width: 42' Pioneer Field 1,400.89 If Asphalt Width: 28' Daystar Pass 145.0 If Asphalt Width: 28' Cascade Point 284.0 If Asphalt Width: 28' Drain "A" 11.0 If American Lotus, Unit 04 Plat Number 140046 Precinct # 1 Drain "B" 11.0 If Caraway Hill 640.87 If Asphalt Width: 28' Scent of Basil 476.37 If Asphalt Width: 28' Anise Lane 581.6 If Asphalt Width: 28' Sawyer Meadows, Unit 02-A Plat Number 130351 Precinct # 2 Sawyer Valley 358.79 If Asphalt Width: 72' Breakaway Pass 315.0 Asphalt Width: 28' Drain "B" 171.73 If Redbird Ranch, Unit 07-C Plat Number 130316 Precinct # 1 Cinnamon Teal 714.41 If Asphalt Width: 28' Field Sparrow 600.22 If Asphalt Width: 28' Red Crossbill 563.15 If Asphalt Width: 478.75 If of 42' wide pavement 84.40 If of 28' wide pavement SUBDIVISION STREET/DRAIN Stillwater Ranch, Unit 18 Plat Number 140378 Precinct # 2 Cathedral Peak 673.49 If Saddle Creek Estates Plat Number 130143 Precinct # 1 Pinto Canyon 1,002.55 If Asphalt Width: 40' Lajitas Bend 1,639.13 If Asphalt Width: 28' Asphalt Width: 28' Cowpoke 331.07 If Asphalt Width: 28' White Crown 485.38 If Asphalt Width: 28' Drain "A-l" 43.16 If Drain "B" 338.95 If Peoples Drive 2,093.41 If Asphalt Width: 28' Becker Bend 309.24 If Asphalt Width: 28' Saddle Run 262.35 If Asphalt Width: 28' Saddle Spur 3,126.81 If Asphalt Width: 28' Becker Way 588.46 If Asphalt Width: 28' Drain "A" 101.61 If Drain "B" 11.0 If Drain "C" 11.0 If Drain "D" 11.0 If Item(s) Brought by Economic Development: (David Marquez) 36. Permission to negotiate a Grant Agreement between County of Bexar and Xconomy with a term of April 19, 2016 through April 19, 2017, in an amount not to exceed $5,000 to promote the local Tech Ecosystem. 37. Approval and authorization for the Economic Development Department to pay an invoice as submitted by Tech Bloc in the amount of $7,500 for sponsorship of the inaugural Women of Tech Bloc Luncheon. Item(s) Brought by Facilities: (Dan Curry) 39. Authorizing the County Judge to execute Professional Services Agreement between Bexar County and Chesney Morales Partners, Inc. in the amount of $55,000 for Architectural Services in connection with a conceptual study for the Justice of the Peace 3 facility to be located at 320 Interpark Boulevard, San Antonio, TX 78216, a building recently purchased by Bexar County. INDIVIDUAL AGENDA ITEMS: The following Individual Agenda Items may be considered at any time during this meeting: Item(s) Brought by Economic Development: (David Marquez) 40. Discussion regarding a presentation by FreeFlow Research/Choose San Antonio of the results of the inaugural "SATX at SXSW" Technology Ecosystem branding and promotion activities held March 11, 2016 in Austin, TX at the 2016 South by Southwest (SXSW) Interactive. (Estimated Presentation Time: 10 minutes) (David Marquez) Item(s) Brought by County Auditor: (Susan Yeatts) 41. Discussion and appropriate action regarding the presentation by Rene Gonzalez of Garza/Gonzalez & Associates of the independent auditor report for Bexar County's Comprehensive Annual Financial Report (CAFR) and the Management's Discussion and Analysis for the fiscal year ended September 30, 2015. (Estimated Presentation Time: 10 minutes) (Susan Yeatts) Item(s) Brought by Public Works: (Renee Green) 42. Authorizing the use of the power of eminent domain and approval of an Order declaring the public use and necessity for the acquisition of a Permanent Drainage Easement being 19.348 acre tract of land and a 0.308 of an acre (13,404 square feet) tract of land by Temporary Construction Easement both being in the Clemente Texada Survey No. 69, Abstract No. 737, County Block 4332, Bexar County, Texas, and being part of a 38.23 acre tract of land conveyed to Sunset Vista Association, Inc. as recorded in Volume 1104, Page 552, of the Real Property Records of Bexar County, Texas in a Deed Without Warranty to Sunset Vista Association, Inc. and the Permanent Drainage Easement and the Temporary Construction Easement being more particularly described by metes and bounds as shown in Exhibits "A," and "B", respectively, attached hereto and incorporated herein for all purposes, together with the right of ingress and egress, as part of the Medio Creek Sunset Subdivision Drainage Improvements Project (MR32), which will advance and achieve the public use of mitigating flooding to reduce threats to the health and safety of the public, and to properties in the Sunset Subdivision by widening and/or realigning the channels in Medio Creek, and authorizing the institution of condemnation proceedings to acquire the necessary land rights. Flood Control Capital Improvements Project, Medio Creek Sunset Subdivision, MR32. Precinct Number 1. (Estimated Presentation Time: 5 minutes) (Renee Green) 43. Discussion and appropriate action regarding approval of the Seventh Amendment to the Inter-Local Agreement between Bexar County and San Antonio River Authority for Real Estate Services in connection with Bexar County Flood Control Capital Improvement Program, decreasing the contract by $271,090.36 for a final amount of $4,264,707.92. (Estimated Presentation Time: 10 minutes) (Renee Green) Item(s) Brought by Information Technology: (Catherine Maras) 44. Discussion and appropriate action regarding the approval to pay Microsoft the (3) three year True-Up cost of $2,456,237.90 for software licenses utilized by Bexar County and authorizing the Purchasing Agent to execute and file the appropriate award document for record. (Estimated Presentation Time: 10 minutes) (Catherine Maras) 9 Item(s) Brought by the County Manager: (David Smith) 45. Discussion and appropriate action regarding the First Amendment to the Cooperative Agreement between Bexar County and the San Antonio River Authority for the Design of the San Pedro Creek Improvements Project; authorizing the purchase of property required for the completion of Phases 1 & 2 of the project, for a total amount not to exceed $4,200,000. (Estimated Presentation Time: 10 minutes) (David Smith / Suzanne Scott) 46. Presentation, discussion and appropriate action regarding the Long Range Financial Forecast for FY 2016-17 through FY 2020-21. (Estimated Presentation Time: 10 minutes) (Tina Smith-Dean)
Acceptance of an FLSA summary report regarding non-exempt County personnel that have accrued FLSA hours in excess of 199 but less than 240, and law enforcement personnel FLSA hours in excess of 439 but less than 480, as of the month ending March 2016. Authorization to pay those employees who have accumulated hours in excess of the FLSA maximum level for an estimated amount of $53,622.
Awarding a delivery order to KOFILE Technologies, Inc. to provide for the preservation to the District Clerk civil and criminal historical records as requested by the District Clerk in the amount of $795,938.75, through the State of Texas, TXMAS cooperative contract; and authorizing the Purchasing Agent to execute and file the appropriate award documents for record.
Authorizing the County Judge to execute Professional Services Agreement between Bexar County and FORD, POWELL & CARSON ARCHITECTS & PLANNERS, INC, in the amount of $344,600 for Design services in connection with the Cadena Reeves Justice Center upgrade project build out.
7. Filing for record the following legal and administrative documents and directing the Criminal District Attorney's Office to take action, if necessary: a. Local Project Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with no required match, between Bexar County and Texas Department of Transportation (CSJ #2452-01-056), approved February 9, 2016. b. Local Project Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with no required match, between Bexar County and Texas Department of Transportation (CSJ #2452-01-059), approved February 9, 2016. c. Local Project Advance Funding Agreement for Voluntary Local Government Contributions to Transportation Improvement Projects with no required match, between Bexar County and Texas Department of Transportation (CSJ #0253-04-146 & 0253-04-138), approved February 9, 2016. d. Agreement to Contribute Right of Way Funds (Fixed Price) between Bexar County and Texas Department of Transportation, approved February 9, 2016. e. Bexar County Auditor's Monthly Financial Reports (Unaudited and Unadjusted) for January 31, 2016 and February 29, 2016. f. Notice of Claim submitted by The Levine Law Firm, Re: Billy Lunsford. g. Notice of Personal Injury Claim submitted by Wayne Wright Lawyers, Re: Vanessa A. Grant and Thomas B. Norris. 8. Approval of Commissioners Court minutes for April 5, 2016.
Discussion regarding a presentation by FreeFlow Research/Choose San Antonio of the results of the inaugural "SATX at SXSW" Technology Ecosystem branding and promotion activities held March 11, 2016 in Austin, TX at the 2016 South by Southwest (SXSW) Interactive. (Estimated Presentation Time: 10 minutes) (David Marquez)
Discussion and appropriate action regarding the presentation by Rene Gonzalez of Garza/Gonzalez & Associates of the independent auditor report for Bexar County's Comprehensive Annual Financial Report (CAFR) and the Management's Discussion and Analysis for the fiscal year ended September 30, 2015. (Estimated Presentation Time: 10 minutes) (Susan Yeatts)
Authorizing the use of the power of eminent domain and approval of an Order declaring the public use and necessity for the acquisition of a Permanent Drainage Easement being 19.348 acre tract of land and a 0.308 of an acre (13,404 square feet) tract of land by Temporary Construction Easement both being in the Clemente Texada Survey No. 69, Abstract No. 737, County Block 4332, Bexar County, Texas, and being part of a 38.23 acre tract of land conveyed to Sunset Vista Association, Inc. as recorded in Volume 1104, Page 552, of the Real Property Records of Bexar County, Texas in a Deed Without Warranty to Sunset Vista Association, Inc. and the Permanent Drainage Easement and the Temporary Construction Easement being more particularly described by metes and bounds as shown in Exhibits "A," and "B", respectively, attached hereto and incorporated herein for all purposes, together with the right of ingress and egress, as part of the Medio Creek Sunset Subdivision Drainage Improvements Project (MR32), which will advance and achieve the public use of mitigating flooding to reduce threats to the health and safety of the public, and to properties in the Sunset Subdivision by widening and/or realigning the channels in Medio Creek, and authorizing the institution of condemnation proceedings to acquire the necessary land rights. Flood Control Capital Improvements Project, Medio Creek Sunset Subdivision, MR32. Precinct Number 1. (Estimated Presentation Time: 5 minutes) (Renee Green)
Discussion and appropriate action regarding the approval to pay Microsoft the (3) three year True-Up cost of $2,456,237.90 for software licenses utilized by Bexar County and authorizing the Purchasing Agent to execute and file the appropriate award document for record. (Estimated Presentation Time: 10 minutes) (Catherine Maras)
Discussion and appropriate action regarding the First Amendment to the Cooperative Agreement between Bexar County and the San Antonio River Authority for the Design of the San Pedro Creek Improvements Project; authorizing the purchase of property required for the completion of Phases 1 & 2 of the project, for a total amount not to exceed $4,200,000. (Estimated Presentation Time: 10 minutes) (David Smith / Suzanne Scott)
Presentation, discussion and appropriate action regarding the Long Range Financial Forecast for FY 2016-17 through FY 2020-21. (Estimated Presentation Time: 10 minutes) (Tina Smith-Dean)
(Pursuant to Chapter 551, Texas Government Code) EXECUTIVE SESSION ITEMS MAY BE DISCUSSED AND ACTED UPON, IF APPROPRIATE, IN OPEN SESSION. 47. § 551.071 Consultation with Attorney for advice regarding: a. Legal issues pertaining to the following matters in which the duty of the attorney for Bexar County under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas Clearly conflicts with the Open Meetings Act: i. Constable Vehicle Use and Overtime policies; ii. Red Berry Estate at 856 Gembler Rd; iii. Alameda Theater Restoration. Adjourn.